Administration support job located in North Ryde
Your new company
An exciting opportunity has become available for an experienced Administration Assistant to join a leading infrastructure and services provider supporting a major Defence contract.
Based within a busy operations team, you will play a key role in ensuring the smooth day-to-day administration of essential maintenance and support services.
This is an excellent opportunity for someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in delivering exceptional administrative support.
Your recent role
Accurate and timely data entry across multiple systems
Raising, processing, and tracking purchase orders
Managing supplier documentation and invoice queries
Handling incoming phone calls and directing enquiries appropriately
Monitoring shared inboxes and responding to customer requests
Updating and maintaining contract records, databases, and spreadsheets
Preparing reports, correspondence, and administrative documentation
Following up outstanding work orders and service requests
What you'll need to succeed
Previous experience in administration, data entry, customer service, or contract support




Experience raising purchase orders and working with financial systems
Strong attention to detail and high levels of accuracy
Confident communication skills and professional phone manner
Intermediate skills across Microsoft Office, including Excel, Outlook, and Word
Ability to prioritise workloads and meet deadlines
Experience in facilities management, maintenance, construction, infrastructure, or Defence environments will be highly regarded
What you'll get in return
Immediate start temporary assignment
Opportunity to work with a respected organisation supporting critical Defence operations
Supportive and collaborative team culture
Convenient location with on-site parking and public transport access
Potential for extension or further opportunities within the business
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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📌 Administrator (Sydney)
🏢 Hays
📍 Sydney