Position Summary

The SACSA Executive Sports Coordinator is responsible for the effective day-to-day management of the association’s carnival operations and resources. Serving alongside the SACSA Sports Administration as the primary link between the SACSA Sports Executive Committee and member schools, the position ensures clear and timely communication, coordinates the successful delivery of SACSA carnivals and events, and represents the association in a professional and positive manner. The role reports directly to the Chair of the SACSA Committee and is ultimately accountable to the President of the Association.

All tasks will be completed in collaboration with the SACSA Executive Committee and relevant SACSA personnel.

Key Accountabilities

The SACSA Executive Sports Coordinator’s primary responsibilities include, but are not limited to, the following:

SACSA Calendar Events

· Organise, attend and assist with all endorsed events outlined in the SACSA Calendar.

· Liaise and assist SACSA convenors at events ensuring policies, procedures and professional standards are maintained.

· Coordinate venue bookings and the ordering of trophies and equipment.

· Prepare competition draws and score sheets/results.

· Recruit umpires.

· Collaborate with SACSA Sports Administrator to maintain the SACSA website with current nomination information and event results.

Strategic Planning and Organisational Direction

· Meet regularly with the SACSA Sports Executive Committee to shape the association’s business direction and strategic management plan.

· Contribute to the development and implementation of existing and future strategic plans.

· Ensure that the association’s vision and strategic plans are documented and accessible to all members of the Sports Executive Committee.

· In consultation with the SACSA Sports Executive Committee, identify sporting and professional development opportunities for inclusion in the SACSA calendar.

· Liaise with sporting bodies to run professional development sessions for school physical education staff and communicate these opportunities to schools.

· Communicate effectively with the SACSA Sports Administrator regarding any required reviews or updates to SACSA documents (SACSA Booklets or Policies).

· If required, identify and develop opportunities for SACSA to participate in national and state-level sporting events.

Communication and Stakeholder Engagement

· Report directly to the SACSA Sports Chair.

· Maintain regular communication with the SACSA Sports Executive Committee, providing accurate and timely information on the association’s development, operations, business affairs, event management, financial position and future prospects.

· Build and maintain productive relationships with member schools and key stakeholders, including teachers, sports delegates/coordinators, heads of sport, principals and parents.

· Communicate with stakeholders through the SACSA website, email and text systems, acting as an accessible, respectful and approachable point of contact.

· Participate in professional associations, networks and activities relevant to SACSA’s interests.

· Schedule and attend termly meetings with the SA School Sports Network (SASSN).

Risk Management and Policy

· Liaise with the policy subcommittee to maintain a transparent understanding of SACSA’s risk management policies and ensure their effective implementation.

· Identify and manage operational risks,



developing appropriate mitigation strategies with endorsement from the SACSA Sports Executive Committee where applicable.

· Implement the policies, processes and codes of conduct approved by the SACSA Sports Executive Committee and support their ongoing monitoring and review – alongside the SACSA Sports Administrator, ensure the association’s regulation booklet is updated and accessible, as required.

· Train and support event convenors in the implementation of risk management procedures.

Promotion and Public Relations

· Monitor and interpret the external environment to position SACSA effectively.

· Encourage and support SACSA schools to participate in SACSA events, including professional development programs.

· Provide member schools with information and resources to support the promotion of SACSA events.

· Follow the marketing promotion plan as outlined by the SACSA Sports Executive.

· Work with the SACSA Sports Executive Committee to lead, manage and implement the association’s marketing strategy and processes.

· Identify non-member Christian schools that may potentially join SACSA and communicate with the Executive Committee when a new school is interested in becoming a SACSA member school.

· In conjunction with the SACSA Chair, arrange meetings with sports coordinators, heads of sport and/or principals from target schools.

· Follow SACSA policies and procedures when recruiting non-member schools.

· Collaborate with the SACSA Sports Administrator to manage the SACSA website with current news, event results and other content that promotes the association.

Financial Management and Budgeting

· Collaborate with the SACSA Treasurer, Other employee, Executive Committee positions to manage the association’s financial processes and budgets, accounts payable, accounts receivable and related duties using Xero, including further activities outlined below, in a timely and effective manner.

· Undertake financial analysis of the financial statements with relevant staff and committee members and present findings to the SACSA Executive Committee each term.

· Liaise with the SACSA bookkeeper to review all entries and transactions recorded in Xero.

· Purchase supplies and equipment as authorised by the SACSA Sports Executive Committee.

· Process supplier invoice payments.

· Issue invoices to schools for all SACSA endorsed competitions and events ensuring receivables are collected by the outlined due dates.

· Record cash receipts and make bank deposits in a timely manner.

· Reconcile every bank account weekly.

Professional Standards and Compliance

· Act always in the best interests of SACSA and actively promote the association’s ethos and reputation.

· Maintain high standards of professional presentation and written and verbal communication, including timely and appropriate responses to enquiries.

· Use SACSA resources efficiently, responsibly and accountably.

· Handle information obtained through the role in accordance with SACSA’s confidentiality requirements.

· Comply with SACSA policies and procedures, including workplace health and safety requirements and relevant personnel policies.





· Participate in SACSA’s staff appraisal and professional development processes.

· Devote the required time, attention and skills to the role and carry out other reasonable duties aligned with the successful candidate’s skills, training and experience, as directed.

Skills, Attributes and Requirements

The successful candidate will:

· Support the Christian mission of SACSA-affiliated schools and uphold the SACSA Constitution.

· Have an active Christian faith and relationship with Jesus.

· Demonstrate excellent communication and conflict-resolution skills.

· Work collaboratively and make a positive contribution to the work of others.

· Demonstrate a high level of competence in IT communications and the Microsoft Office suite.

· Act with integrity and in accordance with SACSA’s code of conduct and values, ensuring your conduct does not bring the association into disrepute.

· Provide strong and clear leadership, direction and goals for the association and its member schools.

· Provide management oversight across the association to support effective and efficient operations.

· Foster a culture of innovation and enablement that reflects the association’s values and philosophy.

· Promote the association’s interests and avoid conflicts of interest.

Desirable Qualifications

Relevant qualifications in one or more of the following areas are desirable:

· Sport and Recreation

· Sports Management

· Event Management

· Business Administration

· Physical Education Teaching or Coordination

Employment Conditions

· Full-time position (1.0 FTE), employed by SACSA Incorporated.

· 37.5 hours per week across 48.18 weeks per year, with working days and hours negotiated with the SACSA Sports Chair or President and reviewed as required.

· Five-year contract.

· The position is covered by the applicable Clerks—Private Sector Award or its replacement.

· $81,796 plus super 12% $9,915

· Four weeks’ annual leave, plus public holidays, with 17.5% annual leave loading.

· Ten days of personal/carer’s leave per annum, accruing progressively in accordance with ordinary hours of work.

· Long service leave in accordance with applicable South Australian legislation.

· Superannuation contributions in accordance with current legislative requirements.

· Reasonable, pre-approved work-related expenses and memberships will be paid or reimbursed on provision of appropriate receipts or tax invoices.

· The role will be primarily based at the SACSA Sports Chair’s school, or another location at the discretion of SACSA. Office space and resources required for the position, including telephone, IT systems and email, will be provided to support accountability and communication.

· Any additional work will be negotiated through the SACSA Principals Executive and/or SACSA Sports Executive Committee.

Pre-employment and Ongoing Requirements

· Hold and maintain the legal right to work in Australia.

· Provide and maintain a valid Working with Children Check satisfactory to SACSA and complete any other criminal history checks required for the role.

· Be suitable to work with children and satisfy SACSA’s pre-employment screening requirements.

· Provide evidence of fitness to perform the inherent requirements of the role if requested by SACSA.

· Complete Responding to Abuse and Neglect—Education and Care training and any other training required by SACSA.

· Maintain an active commitment to and involvement with an appropriate local Christian church.

📌 Executive Sports Coordinator (Adelaide)
🏢 SACSA Sports
📍 Adelaide