- Critical Executive Assistant role supporting the CEO in a values-driven organisation committed to safety & innovation
- Proactive and purposeful, with strong follow-through and a high level of care
- Full-time, onsite positive with competitive benefits available

Step into a key support role with Newcastle Coal Infrastructure Group as their Executive Assistant to the CEO, providing high-level, trusted support to the CEO and Executive Leadership Team. This role is central to keeping operations running smoothly, ensuring executives are well-prepared, and delivering consistent, purposeful support across the business.

About the company

Newcastle Coal Infrastructure Group (NCIG) plays a vital role in supporting the Hunter region’s economy and energy supply chain. With a strong focus on safety, integrity and continuous improvement, NCIG offers a collaborative and professional working environment where people are supported to do their best work.

About the opportunity

This is a pivotal Executive Assistant role providing all-round support to the CEO and Executive Leadership Team as required. Trusted to manage competing priorities, keep things running smoothly behind the scenes, and ensure the CEO is consistently well-supported day to day.

The role is broad and hands-on, spanning executive support, office coordination, events and stakeholder interaction. You’ll be working across the business, building strong relationships and ensuring a high standard of professionalism in everything you do.

A proactive and highly organised approach is essential, with a focus on anticipating needs of others, maintaining strong follow-through, and ensuring executives are consistently well-prepared and set up for success.





Key responsibilities include

- Provide proactive executive support to the CEO, including diary, meeting coordination and travel management
- Prepare agendas, pre-reads, board papers and presentations for the Executive Leadership Team as required
- Manage document control systems and ensure information is accurate and accessible and formatted correctly
- Maintain follow-up on action items from executive meetings, ensuring priorities are tracked and progressed anticipating the executives needs and offering appropriate support
- Coordinate Board and Committee meeting logistics, including agendas, materials and administration via Diligent
- Support internal communications, policies and business documentation
- Oversee day-to-day office operations, including supplies, systems and general coordination
- Support and mentor reception, ensuring a professional front-of-house experience
- Coordinate meetings, training sessions and corporate events end-to-end
- Act as a key point of contact for internal and external stakeholders

About you

The ideal candidate is an experienced Executive Assistant who thrives in a true partnership role, supporting executives by anticipating their needs and providing thoughtful, timely support. They are highly organised, proactive, a strong troubleshooter,



and known for staying one step ahead.

They bring strong attention to detail, sound judgement and a genuine care factor to their work, ensuring executives are consistently well-prepared and supported.

You will bring:

- Experience supporting senior executives in a complex corporate environment
- Strong organisational skills and ability to manage competing priorities
- High attention to detail and a proactive approach
- Strong IT capability, including troubleshooting
- Confidence working with stakeholders at all levels
- Advanced skills across Microsoft Office and document management systems
- Discretion and professionalism when handling confidential information

Why Join Newcastle Coal Infrastructure Group?

- Key role partnering closely with senior leadership at the centre of the business
- Supportive, professional workplace with a strong focus on collaboration and people
- Opportunity to make a meaningful impact through high-level executive support
- Work with an organisation that values safety, innovation and people
- Competitive remuneration and benefits

To access the Success Profile Pack, including a detailed position description, please click here. To learn more about key responsibilities, company culture and associated benefits of this opportunity, please contact Olivia Evans today on 02 4927 2025, or [email protected] for a confidential discussion. Alternatively, click Apply to submit your covering letter and CV by COB on the 17th of May.

Equal Opportunity

At peoplefusion we don’t just accept diversity and inclusion - we celebrate it We strive to create an environment of equal opportunity r

📌 Executive Assistant to Chief Executive Officer (Newcastle)
🏢 Peoplefusion Recruitment
📍 Newcastle