Job Description Company Description

Dominant Music is a fun, energetic, quick growing company that distributes and markets some of the worlds biggest and best musical instrument brands. We have a strong family history and a big future Our head office is based in the eastern suburbs of Melbourne in a modern, purpose built facility with over 30,000 sq ft of storage.

Why choose Dominant Music ?

• We have a nation wide reputation for excellence and achievement in the distribution and marketing of Musical Instruments.
• Work and become friends with a positive team of passionate people
• Enjoy an exciting, fast-paced and demanding environment
• Be a significant part of building something great
• Enjoy generous staff discounts on major Musical Equipment Brands
• We look after our people
• Career progression and ongoing challenges as we grow
• OH And we serve great, Free coffee

Job Description

ROLES & RESPONSIBILITIES

Reports to: General Manager
Location: 5 / 613 Whitehorse Rd, Mitcham Vic 3132
Tenure Type: Full Time, Ongoing
Hours of work : 38 hours per week (+ plus reasonable additional hours) Flexible
Remuneration: Up to $40k + Super & up to 10% Performance Bonus

ADMINISTRATION/OFFICE

- Management of general office responsibilities to ensure its smooth operation Inclusive of ordering of stationery supplies, petty cash disbursements, records management, Booking appointment and travel, organisation of meetings etc.
- Provide assistance to other functional managers including arranging travel, WIP reports, budgets development and variation monitoring, arrange meetings,



book appointment for road sales rep’s etc.
- Liaise with members of the senior management team to develop policies and protocols, and review office processes and systems to ensure effective performance
- Manage the administrative documentation and importing procedures for incoming shipments in accordance with company procedures and ensuring compliance with government regulations.

ACCOUNTS

- Oversee the accounts receivable and payable processes from invoicing to payments, entering supplier invoices and scheduling payments.
- Deal with customers on a day-to-day basis, tend to their enquiries and ensure they are always satisfies and happy.
- Contact customers to aid with prompt payments as well as debt collection & reminder calls.
- Undertake other bookkeeping processes to ensure the accuracy and timely completion of tasks
- Produce appropriate reports for accounting and business analysis purposes including budgets to aid and support senior management’s oversight of business performance
- Liaise with company accountant on month-end reconciliations and obligations
- Closely monitor and ensure timely follow-up of overdue accounts

GENERAL DUTIES





- Enhance the reputation of the organisation by acting as an ambassador at all times.
- Maintain and manage data records and all linked data to ensure it’s constant accuracy and integrity.
- Uphold all workplace health and safety obligations and take reasonable care so as to prevent accidents or injuries to self or others.
- Perform other duties as required that align with Dominant Music’s goals.

KEY PERFORMANCE INDICATORS (KPI)

- % of overdue invoices
- Billing accuracy
- Average Sale to Received money in days
- Office expenditure is within budget tolerances (+/- 5%)
- Timeliness in reporting variances against budget across the business
- Positive customer feedback

Qualifications

Knowledge & Expertise

- Substantial knowledge of book-keeping and accounts procedures is essential
- Significant experience in bookkeeping and office management. Relevant experience within a wholesale environment will be an advantage
- Familiarity with Netsuite (or other ERP Systems) will be an advantage
- Relevant tertiary/TAFE qualifications

IT Skills

- Advanced Microsoft Word & Mail client (Outlook or other)
- Advanced Excel (ability to manipulate data using formulas),
- Comfortable with the use of web browsers (Chrome or Firefox)
- Comfortable with the use of Mac operating system

Financial Literacy

- Demonstrated ability to input, extract and manipulate financial information
- Demonstrated ability to analyse financial data and report trends to aid decision making
- Commercially astute, results/goals oriented

Interpersonal Skills

📌 Administrations, Accounts and Office Coordinator (Melbourne)
🏢 Dominant Music
📍 Melbourne