Job Description Executive Assistant to the CEO

Stone Axe Pastoral Company

Fortitude Valley, Brisbane QLD

Full-time, permanent

Make an impact at the centre of a growing Australian business

We are looking for an exceptional Executive Assistant to partner with our CEO and help keep priorities, decisions and commitments moving across the business.

This is not a role for someone who simply manages a calendar.

You will be a trusted partner who anticipates what is needed, brings structure to competing priorities, prepares the CEO for important conversations and ensures actions do not get lost once the meeting ends.

Based in our Fortitude Valley office, you will work closely with our CEO, Board, Executive Leadership Team and key internal and external stakeholders. You will have visibility across the business and the opportunity to improve how executive work gets done.

Why this role?

- Work directly with the CEO and operate at the centre of business priorities
- Join an ambitious Australian agricultural and branded beef business
- Take ownership of executive coordination, Board support and action follow-through
- Use technology, automation and smarter ways of working to improve executive effectiveness
- Build trusted relationships across a geographically dispersed and operationally diverse organisation

About Stone Axe Pastoral Company

Stone Axe Pastoral Company is an Australian agricultural business producing premium Wagyu beef for customers in Australia and international markets.

Our operations bring together farming, livestock, production, sales and corporate functions. This creates a fast-moving setting where priorities can change quickly and strong communication,



organisation and follow-through matter.

We value people who are practical, commercially aware, comfortable taking responsibility and willing to help improve the way we work.

The opportunity

As Executive Assistant to the CEO, you will take ownership of the systems, information and coordination that support the CEO’s effectiveness.

You will proactively manage a complex calendar, coordinate meetings and travel, prepare executive materials, manage sensitive information and maintain visibility over key actions and commitments.

You will also help improve executive workflows, meeting rhythms, document management and the use of Microsoft 365 and productivity tools.

The right person will be confident enough to clarify priorities, respectfully challenge an unrealistic schedule and provide practical solutions when plans change.

What you will be responsible forCEO support and priority management

- Proactively manage the CEO’s calendar, balancing strategic priorities, operational requirements, stakeholder access, travel and preparation time
- Anticipate scheduling conflicts and recommend practical solutions
- Manage delegated inbox and correspondence arrangements as agreed
- Prepare the CEO for meetings with clear agendas,



briefing materials and relevant background information
- Maintain a forward view of recurring commitments, deadlines and decision points

Executive and Board coordination
- Coordinate CEO, Executive Leadership Team and Board-related meetings
- Manage agendas, meeting papers, presentations, pre-reads and logistics
- Coordinate inputs from leaders and ensure materials are complete, consistent and issued on time
- Prepare accurate minutes, decision records and action registers when required
- Follow up agreed actions, identify overdue items and escalate emerging risks or dependencies

Travel, events and stakeholders
- Coordinate domestic and international travel, accommodation, itineraries and related requirements
- Support leadership sessions, business events, customer engagements, property visits and other CEO commitments
- Act as a professional and responsive point of contact for Board members, advisers, customers, suppliers and other stakeholders
- Ensure the CEO has the practical information and contacts required for each engagement

Executive communication and documentation
- Prepare, edit and format correspondence, reports, presentations, briefing notes and meeting materials
- Consolidate information from different contributors into clear executive-level documents
- Maintain secure records, document control and confidential executive files
- Undertake targeted research to support CEO preparation and decision-making

Systems and continuous improvement
- Improve executive administration processes, templates, filing systems and meeting rhythms
- Use Microsoft 365, automation and appropr

📌 Executive Assistant To CEO (Brisbane)
🏢 Stone Axe Pastoral
📍 Brisbane