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HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.

The Team

Brisbane is our newest HFW location, the role will be supporting the Construction team led by a successful and experienced Partner and includes Special Council, Senior Associates, Associates and casual Paralegals. Known for their collaborative spirit, the team works closely together and prides itself on being approachable, efficient, and supportive. This is a group that values open communication, mutual respect, and a shared commitment to delivering high-quality work.

Introduction

The Firm

HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas.



With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.

The Team

Brisbane is our newest HFW location, the role will be supporting the Construction team led by a successful and experienced Partner and includes Special Council, Senior Associates, Associates and casual Paralegals. Known for their collaborative spirit, the team works closely together and prides itself on being approachable, efficient, and supportive. This is a group that values open communication, mutual respect, and a shared commitment to delivering high-quality work.

Description

The Role

This role offers the opportunity to work closely with senior legal professionals on complex and high-profile matters. You will play a key role in supporting billing, matter administration, time recording, and client engagement, while also contributing to the smooth day-to-day operations of the team and office including supporting with an office wide move and set up.

A significant portion of the role involves billing, so confidence working with numbers, strong attention to detail,



and familiarity with billing systems are essential. You’ll also collaborate regularly with our Revenue Controller to ensure accurate and timely billing processes.

This is a rapid-paced and rewarding role suited to someone who thrives on structure, enjoys working collaboratively with senior members of the team, and takes pride in delivering high-quality support.

The key responsibilities in this role include:

Billing & Financial Administration

- Prepare and manage complex billing processes using Elite 3E.
- Coordinate a structured billing review cycle involving lawyers and partners, ensuring accuracy and timely finalisation.
- Monitor and follow up on bill distribution post-completion.
- Conduct ongoing review of time entry narrations throughout the month.

Matter & Document Management

- Oversee matter opening and compliance procedures.
- Manage document filing and bundling for court proceedings.
- Prepare transcripts and maintain accurate filing of emails and documents using iManage.
- Support document organisation for partners and occasionally the broader team.

Time Recording Support

- Accurately record time entries for partners, including daily review of calendars and emails to draft narrations.

Email & Diary Management

- Monitor and manage partner inboxes, particularly court-related correspondence.
- Coordinate diary appointments, meetings, and court schedules.
- Ensure partners and associates are well-prepared and informed for all engagements.

Client & Business Development Support

- Organise client-facing events such as lunches, coffees, and boardroom presentations.
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📌 Legal Assistant (Brisbane)
🏢 Maurice Blackburn Lawyers
📍 Brisbane