Accounts Assistant & Office Manager | Solar | $65-80k + Bonuses | Gold Coast

Accounts Assistant & Office Manager | $65k–$80k | Gold Coast

Energy Solution Centre | Chirn Park & Nerang | Full-time

Are you an organised, switched-on all-rounder who keeps a growing business running smoothly?

Energy Solution Centre is looking for a capable, proactive Accounts & Office Manager to support our in-house accountant, General Manager and wider team.

This is a diverse, hands-on role covering accounts administration, office management, HR and recruitment, and administrative support for our Operations and Service departments.

You’ll help keep invoices and financial records organised, offices running efficiently, customers and suppliers informed, and our internal teams supported. Working closely with management across our business, you’ll play an important role in keeping everything moving as we continue to grow.

The position involves working across our Chirn Park and Nerang locations.

If you’re organised, commercially minded and the kind of person who sees what needs doing and gets it done, we’d love to hear from you.

What You’ll Be Responsible For

1. Accounts & Financial Administration

Working alongside our in-house accountant and General Manager, you’ll help maintain accurate, organised and timely financial administration.

- Manage supplier invoices, bills and accounts payable administration.

- Review and organise invoices for approval and payment.

- Track payment due dates and reconcile supplier statements.

- Assist with customer invoicing, payment records and account enquiries.

- Communicate with customers regarding invoices,



payments and account queries.

- Maintain accurate financial records and supporting documentation.

- Assist with expense tracking, reconciliations and reporting.

- Prepare information and documentation for our in-house accountant.

- Follow up on outstanding invoices, payments and financial documentation.

2. Office Management & Administration

Help keep our Chirn Park and Nerang offices organised, professional and operating efficiently.

- Manage day-to-day office administration across both locations.

- Coordinate office supplies, stationery, equipment and purchasing.

- Liaise with suppliers and coordinate office maintenance and services.

- Maintain organised digital records, correspondence and filing systems.

- Assist with internal processes, business documentation and administrative systems.

- Identify opportunities to improve efficiency and streamline processes.

- Assist with general business administration and special projects.

3. HR & Recruitment Support

Work alongside the General Manager to support recruitment and the administration of our growing team.

- Assist with job advertisements, applicant screening and interview coordination.

- Communicate with candidates and coordinate recruitment activities.





- Prepare employment paperwork and onboarding documentation.

- Coordinate new employee inductions and onboarding.

- Maintain employee records, contracts and HR documentation.

- Assist with leave records, staff administration and internal communications.

- Support training coordination, employee engagement and team activities.

4. Operations & Service Department Support

Provide administrative and coordination support to our Operations and Service teams, helping ensure customer requests, jobs and internal processes are followed through.

- Assist with customer communications, enquiries and follow-ups.

- Help manage incoming requests and direct them to the appropriate team.

- Assist with job documentation, records and information updates in our business systems.

- Follow up on outstanding paperwork, approvals and information required by Operations and Service.

- Assist with coordinating communications between customers, office staff, Operations and Service.

- Help maintain accurate records and ensure customer requests are documented and actioned.

- Provide general administrative support to department managers and team members.

- Assist with reporting, process improvements and other departmental tasks as required.

This is a support role focused on organisation, communication and follow-through, helping our Operations and Service departments work efficiently and deliver a positive customer experience.

5. General Business Support

As a growing business, our priorities can change, and we need someone who is comfortable roll

📌 Accounts Assistant (City of Gold Coast)
🏢 Energy Solution Centre
📍 City of Gold Coast