Office Administrator / Front of House - Professional Services

Love a full inbox and a busy day? This role is for you.

We're an established, growing professional services firm in the Newcastle area, and we're looking for a high-energy administrator who works quickly and accurately under pressure.

This isn't a "sit and wait for the phone" role. You'll be the engine room of our office, handling a high volume of client contact, admin processing and coordination every day. You'll keep things moving so our professionals can focus on their clients.

What your day looks like

Managing a busy switchboard and client enquiries with warmth and efficiency

Coordinating diaries, bookings and client reminders across multiple team members

Setting up new client files and completing identity checks

Processing payments, receipting and basic accounts admin

Handling mail, couriers and document dispatch

Greeting visitors and keeping client-facing areas in top shape

Managing stock, supplies and general office logistics

Picking up ad hoc admin and project tasks as the firm grows

About you

You might come from a busy medical practice, real estate agency, accounting firm, hospitality venue or corporate office.



What matters is that you:

Handle a heavy workload without dropping the ball

Type quick and are confident with Microsoft 365 and learning new software

Pay close attention to detail and take pride in accurate work

Stay composed and friendly when the phones and front door are both busy

Spot what needs doing and get on with it

Can juggle competing priorities from several people at once

Legal or professional services experience is a bonus but not essential. We'll train the right person.

What we offer

A supportive, professional team

Structured training and clear systems

Variety every day

Room to grow into a broader administration or support role

If you're organised, quick and thrive on a busy workload, we'd love to hear from you. Please apply with your resume and a brief cover letter telling us about the busiest role you've had and how you handled it.

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📌 Front Desk (Newcastle)
🏢 seek.com.au
📍 Newcastle