Date: 19 Oct 2026

Personal Assistant – Project Management Office

- Personal Assistant - Project Management Office (PMO)
- Fixed Term position until 30th June 2028
- Full Time Role – 80 hours per fortnight with a monthly ADO
- Parkville location with flexible, hybrid working
- Up to $87,426 (dependent on experience and skill set) + salary packaging + super + five weeks annual leave

The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre, dedicated to excellence across all spheres of clinical care, research and education. We are home to the largest cancer research enterprise in Australia and provide treatment to around 40,000 people with cancer each year. Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion and delivering the best possible cancer care for our patients.

Why this role matters

As our Personal Assistant - PMO, you will play a critical role in keeping projects, teams and governance processes running smoothly. Supporting the Director, PMO team and specific Project Managers, you will coordinate governance activities, manage administrative functions, support project reporting, maintain documentation and help ensure strategic initiatives stay on track.

What you'll be doing

- Supporting project delivery and governance including committees, reporting and project documentation
- Providing executive and administrative support including calendars, workshops and stakeholder communications
- Coordinating recruitment, onboarding, training events and PMO activities
- Supporting procurement, contract administration and invoice management
- Maintaining SharePoint sites,



templates and project standards

About you

You are a highly organised and proactive professional who enjoys enabling others to succeed. You thrive in a fast-paced environment, quickly build trusted relationships and take pride in keeping projects, people and processes running smoothly. Comfortable managing competing priorities, you bring a calm, solutions-focused approach and a keen eye for detail.

You’ll have:

- Experience providing executive, project or program administration support
- Excellent organisational, time management and communication skills
- Advanced Microsoft Office and Microsoft Teams skills
- Strong attention to detail and ability to maintain confidentiality
- Experience supporting projects, PMOs or transformation programs highly regarded

Benefits

We offer a range of benefits which support our people both personally and professionally, including:

- Versatile, hybrid working arrangements
- Up to $11,660 in salary packaging to increase your take home pay
- Parkville location with public transport options at our doorstep and end of journey facilities for cyclists
- Discounted health insurance and eye care
- A comprehensive health and wellbeing program
- Onsite eateries and coffee shops and inviting rooftop garden
- Pathways for professional development and new career opportunities




- 17.5% leave loading and purchased leave options

Inclusion and belonging

Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community.

We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander.

We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.

If you’re passionate about improvement and project management and want to make a tangible difference for patients, staff and our community, we’d love to hear from you.

Applications Close: 11:59PM Monday 02 November 2026

Position Summary

The Personal Assistant – Project Management Office (PMO) provides administrative and project coordination support to the Director, Project Management Office team and relevant Project Managers.

The role is responsible for coordinating PMO governance processes, meeting administration, project reporting, financial and procurement administration, document management, project and workforce onboarding activities and stakeholder communications. The position plays a critical role supporting the successful delivery of strategic and high-profile organisational initiatives including operational and improvement projects and other enterprise-wide priorities. The Personal Assistant works closely with the Director – PMO, Project Managers, Improvement Program Manager, Executive Sponsors and key stakeholders to ensure projects maintain strong administrative foundations, effective governance and timely reporting.

📌 Personal Assistant – Project Management Office (Melbourne)
🏢 Peter MaCallum Cancer Cente - Peter Mac
📍 Melbourne