Operations and Administration Coordinator

Are you highly organised, great with computers, quick to learn and someone who loves getting things done?

Solidcast is a growing precast concrete manufacturing business based in Wauchope. We’re looking for a bright, capable and enthusiastic person to join our team in a varied operations and administration role.

This is a hands-on position combining office administration, customer service, inventory coordination and logistics. We’re looking for someone who takes initiative, has excellent attention to detail and enjoys making sure things run smoothly.

Key Responsibilities

Reception & Customer Service

- Answer incoming calls, assist customers and direct enquiries
- Greet customers, suppliers and visitors to our office
- Manage general correspondence and enquiries

Inventory & Purchasing Support

- Maintain accurate inventory registers and stock records
- Monitor stock levels and identify upcoming shortages
- Liaise with factory staff to track materials received and used
- Follow up on stock discrepancies
- Assist with purchase orders and supplier enquiries

Transport & Logistics Coordination

- Obtain and compare quotes for outgoing deliveries
- Coordinate transport bookings and delivery arrangements
- Liaise with transport providers, customers and factory staff
- Track deliveries and follow up on any issues
- Maintain accurate transport and delivery records





General Administration

- Maintain spreadsheets, records and documentation
- Assist with invoices, purchase orders and Xero administration
- Provide administrative support to the operations and management teams
- Help improve office systems and procedures

About You

- Strong Microsoft Excel skills - essential
- Highly organised, accurate and attentive to detail
- Confident using computers and quick to learn new software
- Communicates confidently and professionally with customers and suppliers
- Takes initiative and follows tasks through to completion
- A practical problem-solver who can think independently
- Able to manage multiple priorities in a busy environment
- Enthusiastic, reliable and willing to learn

Experience in administration, logistics, inventory management or Xero would be an advantage, but is not essential.

We’re more interested in finding someone with the right aptitude, attitude and willingness to learn than someone with a particular number of years of experience.

What We Offer

- Full-time, Monday to Friday position
- Friendly and supportive team
- Diverse work with real responsibility
- Training and opportunities to develop new skills
- Opportunity to grow with an expanding local manufacturing business
- Shortlisted candidates may be asked to complete a brief Excel and administration skills assessment.

📌 Operations and Administration Coordinator (Port Macquarie)
🏢 Solidcast
📍 Port Macquarie