POSITION: Executive Assistant to the PrincipalREPORTS TO: PrincipalDEPARTMENT: School AdministrationKEY RELATIONSHIPS:

- Executive
- Board
- Front Office
- Strategic Team
- Parents and Community

ROLE TYPE: Permanent, Full Time (44 weeks per year)

COMMENCING: 12 January 2026

Covenant Christian School is a distinctly and explicitly Christian Prep to Year 12 co-educational day school with over 800 students, located in Belrose on Sydney’s Northern Beaches. Working in partnership with parents, our passionate and highly qualified teaching staff deliver the curriculum from the understanding that all of life must be centered on God and his plan to restore allthings under the Lordship of Jesus Christ.

With a focus on the nurture and discipleship of our students, Covenant seeks to meet the individual learning needs of each student and support their well-being and development from an academic, social, emotional and spiritual perspective.

Vision: To faithfully serve in God’s plan to restore all things under the Lordship of Jesus Christ.Mission: To assist parents in the nurture of their children, by providing a Christ-centred, biblically grounded, culturally engaging and academically rigorous education to equip the children to live for God’s glory.

ROLE STATEMENTThe role of the Executive Assistant to the Principal is to provide professional and confidential secretarial and high-level administrative support to the Principal, Executive and Board. The role also includes overseeing the Front Office to review and implement administration processes that are optimum for operation in alignment with the school’s vision and mission and strategic plan.

KEY REQUIREMENTS





- Committed Christian of a reformed evangelical persuasion actively involved in the life of your local church.
- Appropriate secretarial qualifications, e.g., Cert IV in Business Administration or relevant experience.
- PA/EA and/or high-level administration experience and capability.
- High-level administration, secretarial, organisation, and project management skills, including an ability to manage competing deadlines and solve problems, showing flexibility and adaptability in a professional manner.
- Ability to lead a team and model Christian characteristics through discretion, confidentiality, and conflict resolution.
- Strong relationship and communication skills for building rapport at all levels in the school including with staff, parents, and students.
- Advanced Microsoft Office (Word, Excel, PowerPoint, MS Forms).
- Experience with a School Management System (e.g., Edumate) an advantage.

GENERAL DUTIES

- Maintain the highest level of confidentiality in all matters including executive communications and meetings, committee meetings, processes, systems, conversations and particularly regarding maintenance of employee privacy.
- Facilitate effective communication skills that establish and maintain clear interpersonal relationships within all areas of the school (whole school faculty, executive, board), parents, students and community.




- Respond to all forms of communication addressed to the Principal (emails, phone calls, mail, in- person) in a timely and professional manner as prescribed by the Principal.
- Effectively manage external and internal communication (verbal, emails, letters, etc.) for and on behalf of the Principal, Executive and Board.
- Management of Outlook: Maintain Principal’s calendar and ensure diary bookings are realistic.
- Provide high-level administrative and secretarial support to the Principal, Executive and Board including arranging meetings (staff, parents, students and visitors), setting meeting agendas, taking minutes of meetings and organising other functions.
- Organise meetings, Principal interviews, functions, catering, venue and travel bookings, agenda preparation and distribution, equipment set-up and development/set-up of presentations.
- Effectively manage and coordinate the production of the Board papers and Annual Report.
- Oversee and maintain registers for the Board.
- Oversee projects as directed by the Principal.
- Catering for functions as required.
- General administration duties including letters to parents, staff and external customers.
- Store and archive student files as per the Record Management Policy.
- Review and update EA procedures manual.

Board

- Assist Board with correspondence to staff, parents, prospective School Association members, current and current School Association members.
- Liaise with School Association Coordinator and any sub-committees as required.
- Assist with Annual
- General Meeting preparations and correspondence.
- Maintain Board’s Responsible Persons Table and register e.g. induction, training, WWCC.<

📌 Executive Assistant to the Principal (Sydney)
🏢 Covenant Christian School
📍 Sydney