Liberty Events is seeking a passionate, reliable and agile individual to support the business with a range of administrative tasks. You will work directly with the company's two Directors and be heavily involved in the administrative tasks required to support the management of a range of conferences and events. You will be expected to maintain exceptional standards of accuracy and attention to detail and take personal responsibility in ensuring your work is executed at the highest standard.

The role is part time, 3 days per week, although we can be flexible for the right candidate. This is a remote role, so the candidate must have a suitable home office space and must be based in Greater Melbourne.

You may be asked to join meetings with clients where required and represent Liberty Events in a professional manner. Where additional on-site support is needed, there may be some occasional evening and weekend onsite work, which will be provided with advance notice.

Key responsibilities

Managing operational and administrative functions to ensure each event is a success

Registration site management using conference management systems EventsAir and Cvent

Keeping delegate registration information up to date and making amendments where required

Booking of flights, transfers and accommodation for attendees

Working on spreadsheets to produce reports, cross check against other data, and summarise costs

Researching venues, suppliers and sourcing quotes in relation to a specific event

Creation of PowerPoint proposals and venue documents for clients

Collating speaker information and uploading to registration websites

Supporting with sponsorship requirements and liaising with sponsors

Post review of events and creating required reports and feedback

Support Liberty Events with general admin duties, and tasks required for the function of the business and maintaining client relationships





Assist with any additional responsibilities as reasonably required

About you

A genuine passion for providing exceptional administrative support and contributing to a successful events team

Confident and experienced in Microsoft Suite (Outlook, Word, Excel, PowerPoint, Teams)

Previous admin experience within an Event Management company

Qualifications in event management, hospitality, business or similar

Enthusiastic, self-motivated and able to manage their own time efficiently

Highly methodical, accurate and detailed

Exceptionally organised with excellent written and verbal communication skills

Able to prioritise and balance several tasks and work on multiple projects at the one time

Able to adapt and creatively solve problems

A quick learner keen to develop themselves further in this role

Able to accept responsibility and be decisive

A pro-active approach to tasks and offering ways to improve processes

Punctual and with a positive, team focused mindset.

About us

Liberty Events is a boutique event management company with over 20 years of experience delivering events for long standing corporate clients. We are highly regarded within the industry for our exceptional customer service, meticulous attention to detail, and personalised approach. We are committed to exceeding client expectations at every stage of the event journey. We work with clients across a range of industries, with a core focus on corporate conferences. Our portfolio includes intimate meetings for as few as 25 attendees, multi day conferences for up to 400 delegates, team dinners and team building experiences, gala awards events, and speaker roadshows.

Applications are only open to those with full working rights in Australia.

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📌 Events Administration Coordinator (Melbourne)
🏢 Liberty Events
📍 Melbourne