Bradnams Windows and Doors – Dandenong VIC

We are looking for a highly organised and proactive Maintenance Administrative Assistant to join the National Aluminium team in Dandenong South.

This is a fantastic opportunity for someone who enjoys working in a busy manufacturing environment and wants a role that combines administration, purchasing, maintenance coordination, supplier management and operational support.

Working closely with the Maintenance Supervisor, maintenance team, suppliers, contractors and other areas of the business, you will play an important role in keeping our maintenance activities organised, compliant and running efficiently.

No two days will be exactly the same. From coordinating maintenance work orders and purchasing spare parts, to monitoring equipment requirements, managing contractors and preparing reports, this role will have a direct impact on the reliability and performance of our manufacturing operations.

About the role

We are looking for a highly organised and proactive Maintenance Administrative Assistant to join the National Aluminium team in Dandenong South.

This is a fantastic opportunity for someone who enjoys working in a busy manufacturing environment and wants a role that combines administration, purchasing, maintenance coordination, supplier management and operational support.

Working closely with the Maintenance Supervisor, maintenance team, suppliers, contractors and other areas of the business, you will play an important role in keeping our maintenance activities organised, compliant and running efficiently.

No two days will be exactly the same.



From coordinating maintenance work orders and purchasing spare parts, to monitoring equipment requirements, managing contractors and preparing reports, this role will have a direct impact on the reliability and performance of our manufacturing operations.

What you'll be doing

- Purchasing & Procurement: Coordinate purchasing of maintenance materials, spare parts, consumables and equipment, while monitoring stock levels, pricing and supplier performance.

- Maintenance System: Administer the CMMS, ensuring maintenance records, work orders, preventative maintenance schedules and equipment information are accurate and up to date.

- Maintenance Coordination: Coordinate maintenance work orders, preventative maintenance and servicing activities with internal technicians and external contractors.

- Contractor Management: Coordinate contractors, monitor performance and ensure required safety, compliance and documentation requirements are met.

- Supplier & Invoice Management: Manage supplier invoices, cost centre allocations, purchase orders and payment requests, working closely with Accounts Payable and suppliers.

- Reporting & Cost Control: Prepare maintenance, breakdown, downtime and material consumption reports,



identifying trends and opportunities to improve costs and efficiency.

- Compliance & Risk: Support statutory inspections, audits, Risk Management Programs (RMPs), Essential Safety Measures and other maintenance-related compliance requirements.

- Project & Operational Support: Assist the Maintenance Manager and Project Manager with maintenance, facility and equipment projects, including equipment hire and planned shutdowns.

- Communication & Administration: Maintain accurate maintenance documentation and coordinate communication between Maintenance, Production, EHS, Finance, suppliers and contractors.

About you

We are looking for someone who is organised, practical and solutions-focused, with the ability to confidently coordinate multiple priorities in a fast-paced manufacturing environment.

You will ideally have:

- Previous experience in a maintenance administration, purchasing, facilities, manufacturing or operations support role.

- Robust administrative and organisational skills with excellent attention to detail.

- Experience using maintenance management systems, ERP systems or similar software.

- Purchasing, procurement or supplier management experience.

- Strong communication skills and the confidence to work with tradespeople, technicians, contractors and suppliers.

- Good analytical skills and the ability to understand reports, costs, trends and maintenance data.

- The ability to manage competing priorities and follow tasks through to completion.

- A proactive approach to identifying problems and finding practical solutions.

📌 Maintenance Admin (City of Greater Dandenong)
🏢 Bradnam’S Windows & Doors
📍 City of Greater Dandenong