Job Description

About Us
Welcome to Barry Nilsson. For 60 years, we’ve been shaping a better experience for our clients and our people. What sets our firm apart is not just what we do, but who we are: a team known for its collaborative spirit and commitment to excellence, inclusion, and innovation. As an award-winning national law firm, we’ve built a culture that empowers you to not only grow your career, but be your authentic self while you do it. /n About the Team Our Melbourne Operations team is a close‑knit and collaborative group responsible for the day‑to‑day running of the office. The team comprises our Office Manager and two Office Clerks who work closely together to ensure a seamless and skilled experience for our people and clients. /n

About the Role
An engaging and rewarding opportunity has arisen for a professional and enthusiastic Receptionist & Administration Assistant to join our Melbourne team on a full-time basis, working onsite from our CBD office. This role is responsible for the day-to-day management of reception and front-of-house services while also providing administrative support across the office and broader Business Services function. /n Duties of this role will include: /n /n
- providing professional front-of-house services (including greeting clients and visitors and directing them to appropriate staff, issuing visitor passes, and booking desks); /n
- ensuring the reception area, kitchen, meeting rooms, and photocopy areas are maintained to a high standard (including emptying the dishwasher and general tidiness); /n
- answering incoming phone calls across all offices, screening and transferring calls, and respond to general inquiries; /n
- managing and scheduling meeting room bookings, and preparing meeting rooms for client and internal meetings,



including coordinating food and beverages; /n
- overseeing meeting room IT equipment and escalating any issues; /n
- handle incoming and outgoing mail, couriers, deliveries, and faxes; /n
- scanning, printing, filing and photocopying digital and physical documents; /n
- stocktaking and ordering kitchen and office supplies; /n
- processing and recording invoices; /n
- liaising with building management and the loading dock as required; /n
- organising catering and assisting with internal and external events and firm initiatives; /n
- collaborating with the Office Clerks to provide coverage during breaks and planned absences; /n
- providing backup support to the Office Clerk role as required; and /n
- providing administrative and operational support to the Melbourne office, including Principals, lawyers and staff, as well as National Business Services Managers and their teams, as required. /n /n About You If the following sounds like you, we would love to hear from you: /n /n
- you are highly organised, have strong attention to detail and can effectively manage competing priorities; /n
- you have excellent verbal and written communication skills and enjoy building positive relationships with a broad range of stakeholders; /n
- you are proactive, take ownership of your work and demonstrate initiative when supporting others; and /n




- you are a collaborative team player who enjoys contributing to a positive and inclusive workplace culture. /n /n Benefits of Working with Us Just to name a few, we have: /n /n
- been acknowledged as an ‘Employer of Choice’ for the last 8 years; /n
- a supportive environment where managers genuinely care about your wellbeing; /n
- progressive policies including a 9.5-day fortnight, purchase of leave options, volunteer leave, and a public holiday swap policy; /n
- an annual performance bonus scheme designed to recognise and reward strong performance; /n
- access to our Health & Wellbeing program, BNWell, which supports the mental, physical and financial wellbeing of our people including a yearly health & wellbeing allowance and a health & wellbeing leave day; and /n
- a shared care parental leave policy offering 26 weeks of paid leave with no primary/secondary carer distinction. /n /n Ready to Go Further? From your first day, expect to be embraced for who you are – because we’re a firm defined by our people. Step into a workplace where individuality is celebrated, ambitions are realised, and collaboration drives success. At Barry Nilsson, it’s about being you and going further. Apply today. /n To make a confidential application, please click ‘Apply Now’ and address your application to Patricia Nguyen, People & Culture Officer. Applications close 11.59pm, Sunday 1 November 2026. /n This vacancy is being managed exclusively by the BN People & Culture team. Should we require external support, we will reach out to our preferred agencies directly. /n Barry Nilsson is committed to building a diverse, inclusive and flexible workplace where all of our people are supported to be their authentic selves, valued for their unique contributions, rewarded fairly, connected to colleagues, and empowere

📌 Receptionist & Administration Assistant (Melbourne)
🏢 Barry Nilsson
📍 Melbourne