Brisbane Montessori School - Fig Tree Pocket QLD

Ordinary Hours: 38 hours per week

Start Date: ASAP

Applications Close: COB Friday 16 October 2026. Please note that application for this role may be considered as they are received and an appointment made prior to the advertised closing date

Role Purpose

The Reception Coordinator provides a professional, efficient and welcoming front-of-school service, ensuring the smooth operation of reception, student attendance, and health administration.

As the first point of contact for students, parents, visitors, and the broader community, this role embodies the Montessori values of respect, calmness, and connection. The role holder contributes to the wider administration function by supporting communication and coordination across the School’s operational areas, including enrolments, marketing, finance, wellbeing, and leadership.

This role is integral to ensuring that Brisbane Montessori School maintains its commitment to excellence in service delivery, safety, and community care, and operates in accordance with the School’s philosophy, policies, and the Montessori ethos.

Key Responsibilities

Reception and School Services

- Provide a professional, courteous and responsive reception service to families, students, staff, contractors, and community members.
- Operate and manage the main switchboard, reception inbox and visitor management systems with accuracy and confidentiality.
- Maintain up-to-date records of visitors and volunteers in accordance with Blue Card Services and school policy.
- Manage the school’s email, phone, and general communication flow to ensure timely response and redirection to relevant staff.




- Support enrolment and community engagement processes, including Open Days, school tours and information sessions in collaboration with the Enrolments Officer and Marketing.
- Process front counter payments, receipts, and mail in accordance with school financial procedures.
- Ensure the reception area reflects a calm, safe and skilled Montessori environment.

Student Attendance and Records

- Accurately record and maintain student attendance in the school’s student management systems (Zunia/SEQTA or equivalent).
- Communicate with parents and guardians regarding unexplained absences, late arrivals and early departures.
- Prepare attendance exception reports for leadership and compliance reporting.
- Support teachers with roll marking processes and ensure accurate data entry and record keeping.
- Maintain student files and records in accordance with the School’s Record Retention Policy.

Health Room and First Aid

- Coordinate and manage the school Health Room, providing first aid to students, staff, and visitors in line with BMS policy.
- Maintain accurate medical records and ensure medication administration is compliant with the BMS Student Medication Procedure.
- Oversee the documentation, communication, and management of medical risk plans and emergency action plans.
- Coordinate WHS and student incident reporting,



ensuring timely communication with the Business Manager for reportable incidents.
- Maintain first aid kits, defibrillators, and emergency medical supplies across the school.
- Support induction and awareness of medical and safety processes for staff and volunteers.

Administrative Coordination

- Coordinate the school extra-curricular activities and programs within the school communicate with service providers, staff and families.
- Provide administrative support across key operational areas including programs, enrolments, marketing, finance and events.
- Assist with communication materials, notices, and coordination of community engagement activities.
- Support leadership with data, reports, and correspondence as required.
- Maintain the Blue Card register for volunteers and contractors.
- Contribute to the implementation of school-wide systems, compliance processes, and continuous improvement initiatives.

Child Safety and WHS

- Demonstrate a personal commitment to child safety and actively uphold the principles of the Child Safe Organisations Act 2023 (Qld).
- Report concerns or disclosures promptly in accordance with BMS Student Protection policies and procedures.
- Implement and monitor WHS practices, ensuring safety in the reception, administration, and Health Room areas.
- Participate in emergency management drills and maintain readiness to act as part of the School’s emergency response structure.

Team and Community Contribution

- Contribute to a cohesive and supportive team culture within the school.
- Participate in meetings, planning sessions, and professional lear

📌 School Officer (Brisbane City)
🏢 Brisbane Montessori School
📍 Brisbane City