Senior Records and Information Governance Advisor

The University of Newcastle – Newcastle NSW

Are you an information governance specialist ready to make a real impact? We are seeking a Senior Records and Information Governance Advisor to provide specialist advice, leadership and operational support in implementing and maintaining the University of Newcastle's information management and governance framework.

About the Role

Working under broad direction within Records Governance Services, Digital Technology Solutions, you will support the management of records and information assets across their full lifecycle — spanning enterprise business systems, Microsoft 365, collaboration platforms, cloud services and designated recordkeeping systems.

Your key accountabilities will include:

- Information and Records Governance — Providing specialist advice on information governance, records management, privacy, retention and disposal obligations, and implementation of the University's Information Management and Governance Framework.
- Enterprise Recordkeeping Systems — Acting as senior administrator for the enterprise EDRMS and approved recordkeeping platforms, leading configuration, testing, upgrades and integration activities.
- Information Access, eDiscovery and Legal Hold Management — Coordinating routine ediscovery, legal holds and information retrieval activities, and supporting Legal Services and business units in responding to information access requests, regulatory reviews and audits.
- Microsoft 365 Information Governance — Supporting the implementation and administration of information governance controls across Microsoft 365, including governance of SharePoint Online, Teams and OneDrive.




- Information Lifecycle Management — Supporting retention and disposal activities across physical and digital records, providing guidance on sentencing, disposal authorities and lifecycle controls.
- Business Partnership and Advisory Services — Collaborating with stakeholders to identify information governance risks and opportunities, and advising on system implementations and digital transformation initiatives.
- Data Analytics and Reporting — Developing performance metrics and governance reporting, analysing trends and compliance outcomes, and preparing reports for senior management and governance committees.

This continuing position is full time at a HEW 7 Higher Education Level located at Callaghan Campus.

About Our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world‑leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle's Looking Ahead Strategic Plan 2030 outlines the University's commitment to delivering an exceptional student experience and serving our communities.

For more information click here – Our Uni.

About the Business Unit

Records Governance Services (RGS)



sits within Digital Technology Solutions, reporting to the Chief Digital & Information Officer. RGS is responsible for the oversight and implementation of the University's records and information management program, including information governance, retention and disposal, recordkeeping training, assessing recordkeeping functionality of current and existing systems, compliance monitoring, and administration of the enterprise EDRMS.

What We Offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

- The remuneration for this position is pro-rated from $107,268 p.a. + superannuation and is commensurate with skills and experience
- Flexible working arrangements (in line with the University's Flexible Work Policy)
- 17% super and salary packaging
- Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
- Discounts in private health insurance, gym memberships, software, travel and more

Our assessment process

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

- Interview (an ‘in person’ interview will be conducted as part of the process)
- Referee checks
- Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environm

📌 Senior Records and Information Governance Advisor (Newcastle City Council)
🏢 The University Of Newcastle
📍 Newcastle City Council