At Moët Hennessy, We Don't Just Create Exceptional Experiences – We Live Them.

For generations, our 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, have defined luxury. Now, it's your turn. Imagine a career fueled by passion and creativity, where you redefine what's possible. We seek individuals who thrive in collaborative environments, sharing our love for craftsmanship, elegance, and integrity. We celebrate diversity and the pursuit of excellence.

Position

The Opportunity.......

At Moët Hennessy, We Don't Just Create Exceptional Experiences – We Live Them.

For generations, our 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, have defined luxury. Now, it's your turn. Imagine a career fueled by passion and creativity, where you redefine what's possible. We seek individuals who thrive in collaborative environments, sharing our love for craftsmanship, elegance, and integrity. We celebrate diversity and the pursuit of excellence.

We are excited to announce the opening for an Office and Employee Experience Administrator, reporting to the Human Resources Director. As the Office and Employee Experience Administrator, you will serve as the operational backbone of the Moët Hennessy Australia Head Office, located in Sydney, ensuring the smooth and effective running of all office administration, facilities, and external stakeholder coordination. Working closely with the Executive Assistant, you will be responsible for office operations and facility management, procurement and expense control, reception and administrative support, HR event logistics, industry association and external relations management, as well as coordinating local employee engagement events. By delivering a professional, safe,



and culturally appropriate work setting, you will play a pivotal role in upholding the standards of Moët Hennessy and the LVMH Group and enabling the team to perform at its best.

Job Responsibilities

Office Operations & Management

- Manage day-to-day office operations, ensuring a safe, clean, well-maintained, and brand-aligned work environment.
- Act as the primary liaison with the landlord and building management coordinating office maintenance and cleaning services in partnership with the Executive Assistant.
- With guidance from the Executive Assistant coordinate office maintenance, cleaning services, and vendor management.
- Ensure compliance with local workplace safety requirements, policies, and procedures, including the coordination of fire drills and other related exercises.
- Maintain and manage a clean and tidy office environment daily.
- Manage and stock the Sydney office bar; ensuring adherence to the Bar Guidelines.
- Coordinate employee onboarding and offboarding logistics, including access passes, locker allocation and communication. Partner with Finance to track office expenses.
- Ensure timely and accurate processing of invoices related to rent, utilities, couriers, office services and other relevant suppliers.
- Source and manage procurement of office supplies, equipment, stationery,



and kitchen supplies; monitor inventory levels and replenish stock proactively.

Reception & Administrative Support

- Act as the primary point of contact for the office, providing a professional and welcoming experience.
- Managing visitor logistics, building access, meeting rooms, hospitality arrangements, and general enquiries.
- Manage incoming and outgoing mail, deliveries, and courier bookings.
- Manage company email correspondence.
- Maintain internal contact lists, office calendars, and shared information systems.

Employee Administration & Event Support

- Support HR administrative activities across the employee lifecycle.
- Assist with the administration of recognition programs, benefits, recurring invoice processing, and employee communications.
- Prepare and maintain HR and office-related reports as required.
- Partner with HR to support employee engagement initiatives, celebrations, training programs, and internal events.
- Collaborate with HR to plan and execute employee events (kick-offs, celebrations, team-building, internal communications and training).
- Act as a key member of the Culture Club, supporting the leads with the planning, coordination and execution of events.

Events & External Relationship Management

- Support the Executive Assistant in coordinating monthly and adhoc townhalls, brand immersions and other business-wide events.
- Coordinate office events, meetings, conferences, and training sessions, including venues, catering, communications, and logistics.
- Serve as primary contact for industry associations
- Manage memberships, event registrations, and correspondence.
- Coordinate compa

📌 Office and Employee Experience Administrator (Sydney)
🏢 Moët Hennessy
📍 Sydney