Job Description
/n Why You'll Love Working With Us /n Some of the key benefits of joining Programmed include: /n /n
- Full-time permanent opportunity supporting the iconic Rottnest Island contract /n
- Based in Burswood with a diverse and varied administrative workload /n
- Career progression opportunities within a leading national business /n
- Work with a collaborative and supportive operations team /n
- Paid parental leave and employee advantages program /n
- Access to wellbeing initiatives and Employee Assistance Program /n
- Supportive culture focused on safety, teamwork and continuous improvement /n /n /n About the Opportunity /n Programmed Facility Management is seeking a highly organised and proactive Administration Assistant to support the delivery of services across our Rottnest Island contract, with the role based in Burswood, WA. /n This is a varied and fast-paced position that will see you working closely with operational teams, providing administrative support across document control, compliance, procurement, travel coordination, reporting and stakeholder communications. You will play a key role in ensuring the smooth day-to-day administration of a high-profile contract while maintaining excellent attention to detail and customer service. There will be occasional travel to island on a regular basis. /n

Key Responsibilities
/n /n
- Coordinate ferry ticket and accommodation bookings for employees and visitors travelling to Rottnest Island. /n
- Raise and process DMRs, purchase orders and routine work orders. /n
- Prepare,



format and maintain quotation templates and supporting documentation. /n
- Maintain registers, document control systems and compliance records. /n
- Manage shared inboxes and provide general administrative support to operational teams. /n
- Follow up and obtain outstanding information and close-out documentation for completed and historical projects. /n
- Attend monthly meetings, take minutes and track action items to completion. /n
- Support environmental and compliance activities by scheduling inspections, meetings and required attendances. /n
- Assist with preparing, updating and distributing reports and compliance documentation. /n
- Maintain accurate records and provide administrative support across the contract as required. /n /n /n About You /n To be successful in this role, you will be an organised administrator who enjoys working in a fast-paced environment and collaborating with multiple stakeholders. /n You will also possess: /n /n
- Previous experience in an administration, coordinator or project support role. /n
- Strong organisational and time-management skills. /n
- Excellent written and verbal communication skills. /n
- High attention to detail and accuracy. /n
- Experience managing documentation,



registers and compliance-related records. /n
- Strong Microsoft Office skills, particularly Word, Excel and Outlook. /n
- Ability to prioritise tasks and manage competing deadlines. /n
- A proactive approach and willingness to follow up outstanding information. /n
- Professional and customer-focused attitude. /n
- Current Driver's Licence (essential). /n /n

About Us
/n Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries. /n Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional service to our clients while fostering a workplace culture built on respect, collaboration and continuous improvement. /n Work With Us /n Join us on our mission to build outstanding people, solid customers and great communities. Apply today. /n Our Commitment /n Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do. /n Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply. /n So, it's over to you. If you would like to join our team, please APPLY now. /n To learn more about working with Programmed and PERSOL, we encourage you to visit our website. /n

📌 Administration Assistant (Perth)
🏢 Programmed AU
📍 Perth