Job Description
/n /n Company Description/n /n /n Dominant Music is a fun, energetic, fast growing company that distributes and markets some of the worlds biggest and best musical instrument brands. We have a strong family history and a big future Our head office is based in the eastern suburbs of Melbourne in a modern, purpose built facility with over 30,000 sq ft of storage. /n Why choose Dominant Music ? /n
• We have a nation wide reputation for excellence and achievement in the distribution and marketing of Musical Instruments. /n
• Work and become friends with a positive team of passionate people /n
• Enjoy an exciting, rapid-paced and demanding environment /n
• Be a significant part of building something great /n
• Enjoy generous staff discounts on major Musical Equipment Brands /n
• We look after our people /n
• Career progression and ongoing challenges as we grow /n
• OH And we serve great, Free coffee /n /n /n

Job Description
/n /n /n /n ROLES & RESPONSIBILITIES /n Reports to: General Manager

Location:
5 / 613 Whitehorse Rd, Mitcham Vic 3132 Tenure Type: Full Time, Ongoing Hours of work: 38 hours per week (+ plus reasonable additional hours) Flexible Remuneration: Up to $40k + Super & up to 10% Performance Bonus /n /n ADMINISTRATION/OFFICE /n /n
- Management of general office responsibilities to ensure its smooth operation Inclusive of ordering of stationery supplies, petty cash disbursements, records management, Booking appointment and travel, organisation of meetings etc. /n
- Provide assistance to other functional managers including arranging travel, WIP reports, budgets development and variation monitoring, arrange meetings, book appointment for road sales rep’s etc. /n
- Liaise with members of the senior management team to develop policies and protocols,



and review office processes and systems to ensure effective performance /n
- Manage the administrative documentation and importing procedures for incoming shipments in accordance with company procedures and ensuring compliance with government regulations. /n /n ACCOUNTS /n /n
- Oversee the accounts receivable and payable processes from invoicing to payments, entering supplier invoices and scheduling payments. /n
- Deal with customers on a day-to-day basis, tend to their enquiries and ensure they are always satisfies and happy. /n
- Contact customers to aid with prompt payments as well as debt collection & reminder calls. /n
- Undertake other bookkeeping processes to ensure the accuracy and timely completion of tasks /n
- Produce appropriate reports for accounting and business analysis purposes including budgets to aid and support senior management’s oversight of business performance /n
- Liaise with company accountant on month-end reconciliations and obligations /n
- Closely monitor and ensure timely follow-up of overdue accounts /n /n GENERAL DUTIES /n /n
- Enhance the reputation of the organisation by acting as an ambassador at all times. /n
- Maintain and manage data records and all linked data to ensure it’s constant accuracy and integrity. /n
- Uphold all workplace health and safety obligations and take reasonable care so as to prevent accidents or injuries to self or others. /n




- Perform other duties as required that align with Dominant Music’s goals. /n /n /n KEY PERFORMANCE INDICATORS (KPI) /n /n
- % of overdue invoices /n
- Billing accuracy /n
- Average Sale to Received money in days /n
- Office expenditure is within budget tolerances (+/
- 5%) /n
- Timeliness in reporting variances against budget across the business /n
- Positive customer feedback /n /n /n /n /n /n /n /n /n /n /n /n /n /n /n /n Qualifications/n /n /n Knowledge & Expertise /n /n
- Substantial knowledge of book-keeping and accounts procedures is essential /n
- Significant experience in bookkeeping and office management. Relevant experience within a wholesale environment will be an advantage /n
- Familiarity with Netsuite (or other ERP Systems) will be an advantage /n
- Relevant tertiary/TAFE qualifications /n /n IT Skills /n /n
- Advanced Microsoft Word & Mail client (Outlook or other) /n
- Advanced Excel (ability to manipulate data using formulas), /n
- Comfortable with the use of web browsers (Chrome or Firefox) /n
- Comfortable with the use of Mac operating system /n /n Financial Literacy /n /n
- Demonstrated ability to input, extract and manipulate financial information /n
- Demonstrated ability to analyse financial data and report trends to aid decision making /n
- Commercially astute, results/goals oriented /n /n Interpersonal Skills /n /n
- Possess a proven ability to articulate information and interact effectively with a range of stakeholders including members of the public, industry participants and colleagues. /n /n Written communication skills /n /n
- Demonstrated ability to produce high quality documents which are concise, error free, and with attention to detail on accuracy grammar, and professional

📌 Administrations, Accounts and Office Coordinator (Melbourne)
🏢 Dominant Music
📍 Melbourne