Job Description
/n Description/n /n Role Overview /n We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team. /n This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment. /n /n

Key Responsibilities
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- Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently /n
- Manage diaries and inboxes, coordinating internal and external meetings /n
- Organise meetings, book meeting rooms and arrange catering /n
- Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy /n
- Process and manage expenses via Concur, ensuring timely submission and reconciliation /n
- Act as a key point of contact for internal and external stakeholders /n
- Manage team communications, including handling calls, emails and general correspondence /n
- Provide front-of-house support when required, including greeting clients and managing calls /n
- Support the organisation of client meetings, roadshows and events /n
- Maintain accurate records, databases and filing systems, including printing,



scanning and e-filing /n
- Track office supplies and order stationery as required /n
- Coordinate couriers and manage incoming and outgoing deliveries /n
- Assist with ad hoc projects, research tasks and broader team initiatives /n
- Provide support to the Corporate Access team where required /n
- Provide cover for front of house as needed /n
- Ensure confidentiality is maintained across all communication and materials /n /n /n Skills & Experience /n /n
- Previous experience in an administrative or team assistant role, ideally within financial services /n
- Strong organisational skills with the ability to manage multiple priorities and deadlines /n
- High attention to detail and accuracy, including data entry and record keeping /n
- Proficiency in Microsoft Office Suite (Word, Excel and Outlook) /n
- Experience with Concur or similar expense systems highly regarded /n
- Excellent written and verbal communication skills, with a professional and confident telephone manner /n
- Proven ability to multitask, prioritise and meet strict deadlines /n
- Ability to build strong working relationships across teams /n /n /n Personal Attributes /n /n
- Proactive and takes initiative, with a solid sense of ownership /n
- Discreet and trustworthy, with the ability to handle sensitive information /n
- Calm under pressure and adaptable to changing priorities /n
- A team player with a positive, flexible and approachable attitude /n
- Professional, polished and confident in manner /n /n /n /n /n

📌 Equity Administrative Assistant, Sydney
🏢 Jefferies Financial Group
📍 Sydney