Job Description
/n /n /n /n /n Introduction/n /n /n /n /n PRIME is a privately owned technology organisation that specialises in Business Process Management (BPM). We are a global organisation with all staff working in a virtual environment. /n The Co-founders, who are of Dutch and Indian heritage, lead an international lifestyle, as they hold interests in the UAE, India, Australia, Ireland and South Africa. Their long-term Private Assistant has recently resigned due to a career change; hence this exciting vacancy has emerged. /n This position reports directly to the two Co-Founders, yet it forms part of the globally placed PRIME team. We are on a super exciting journey together, and our multicultural team oozes positive vibes www.primebpm.com Job Summary: /n The Co-founders work in a fast-paced environment hence we are looking for a highly organised, discreet and resourceful Private Assistant. /n The Private Assistant will help ensure that personal arrangements, appointments, travel bookings, property-related matters, documentation, bookings and other private requirements are managed efficiently and followed through to completion. /n The successful candidate will be comfortable handling a broad variety of requests, taking ownership of tasks from initial request through to completion. /n /n /n /n /n /n /n /n /n Duties & Responsibilities/n /n /n /n /n /n
- /n Manage personal appointments, bookings, reservations, reminders and recurring commitments. /n /n /n
- /n Coordinate domestic and international travel, including flights, accommodation, transport, itineraries and travel-related documentation. /n /n /n
- /n Research and coordinate short-term and long-term accommodation and property-related requirements /n /n /n




- /n Advocate for the Co-Founders by resolving billing discrepancies and independently managing the escalation process to ensure all unresolved matters are corrected fairly and efficiently. /n /n /n
- /n Conduct research on products, services, suppliers, adviser and present suitable options for consideration. /n /n /n
- /n Coordinate medical, banking, government, legal and other personal appointments /n /n /n
- /n Manage personal documentation, applications, renewals, memberships, insurance matters and other administrative requirements. /n /n /n
- /n Arrange and track couriers, shipments, deliveries and collections, both locally and internationally. /n /n /n
- /n Coordinate personal expenses, invoices, payments, refunds and reimbursements, ensuring appropriate records are maintained. /n /n /n
- /n Maintain organised and confidential electronic records, trackers and reminders for important dates, renewals and outstanding actions. /n /n /n
- /n Liaise professionally with external providers including hotels, airlines, property agents, banks, insurers, medical providers, couriers and other service providers. /n /n /n
- /n Proactively follow up with third parties and service providers to ensure matters are completed within agreed timelines. /n /n /n /n /n /n /n /n /n Desired Experience & Qualification/n /n /n /n /n /n
- /n 5+ years’ experience as a Private/Personal Assistant,



preferably supporting business owners or entrepreneurs /n /n /n
- /n 7–10+ years of total professional experience. /n /n /n
- /n Fluent in Hindi and English, with excellent written and verbal communication skills. /n /n /n
- /n Highly independent, resourceful and tenacious — a “get it done” person who takes ownership, solves problems and follows tasks through to completion without needing constant direction. /n /n /n
- /n Relentless and resilient, with the flexibility to manage changing priorities, urgent requests and unexpected challenges. /n /n /n
- /n Excellent judgement, common sense and problem-solving ability. /n /n /n
- /n Experience managing international travel, logistics and bookings. /n /n /n
- /n Excellent research, sourcing and negotiation skills when dealing with products, services and external providers. /n /n /n
- /n Highly organised, detail-oriented and discreet, with the ability to manage multiple priorities and confidential information. /n /n /n
- /n Confident working with people across different countries and time zones. /n /n /n
- /n Experience working remotely and solid technology skills, including Microsoft 365, online booking platforms, ChatGPT, Gemini and other AI tools. /n /n /n /n /n /n /n /n /n Other Details/n /n /n /n /n Hours &

Location:
/n /n
- /n Remote role (work from home). /n /n /n
- /n Monday to Friday. /n /n /n
- /n

Working hours
7am – 4pm SAST /n /n Why Join Us: /n /n
- /n Work in a diverse role where no two days are the same. /n /n /n
- /n Work with Co-founders who operate internationally across multiple countries and time zones. /n /n /n
- /n Build exposure to travel, property, relocation and international pers

📌 Private Assistant to Tech Company Co-Founders (Brisbane)
🏢 PRIME PMG Pty
📍 Brisbane