The Australian BioResources Pty Ltd (ABR) facility in Moss Vale, NSW, is a state of the art centralized facility specializing in the breeding of congenic, mutant and genetically modified mouse lines for Garvan and partner institutes. Services provided include import/export, derivation, cryopreservation, and microinjection using the latest targeting technologies. The facility is supported by a world-class facility management system called "Stuart".

THE OPPORTUNITY

Salary: Up to $87,000 + 12% super + salary packaging (depending on experience) Employment Type: Permanent, full-time

SNAPSHOT OF ADVANTAGES

- Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15,900 general expenses + $2,650 meals/accom)
- Ample opportunities for on-going training and development
- Stimulating, diverse and highly international research setting
- A range of additional leave types to meet your personal needs including cultural leave, conference leave, community service and study leave
- Discounted Health Insurance Lifestyle discounts with our community partners

WHAT YOU WILL DO

- Support and lead administrative projects and provide support for strategic and operational projects at ABR.
- Assist management with special projects.
- Receive and direct general enquiries, manage positional email accounts, answer telephone calls, manage site visitors, contractors and deliveries to the facility
- Manage the Director's diary, correspondence and communications with discretion, ensuring an exceptional stakeholder experience and delegating enquiries where appropriate
- Manage Australia post account, incoming and outgoing mail and/or courier services, as well as animal transport




- Run the monthly bills, issue invoices, administering recharging and corrections
- Process JAX royalties in keeping with agreements
- Process mouse orders and the appropriate service requests, prepare data for and lead monthly sales meetings
- Co-ordinate the import and export of mice, frozen mouse sperm and embryos and booking of couriers
- Set up and manage client accounts
- Liaise with clients – help with access to the mouse management program Stuart , troubleshooting and supporting the researchers
- Assist with managing lines on Stuart (including Line Information, transfers and cross-checking information provided)
- Purchase requisition and receipt
- Administer Workday processes as per delegations of authority
- Reconcile the business credit card
- Assist with coordinating ABR seminars and events, including catering and arranging meeting rooms
- Arrange travel (domestic and international) and conference registration including booking fares, accommodation and preparing itineraries for ABR staff
- Provide administrative support to ABR committees
- Assist in organising and maintaining training records
- Update relevant SOPs and policies, including Confluence administration and managing documents (such as files and post) and data.
- Handle sensitive company and personal information integrity and discretion.




- Other ad-hoc tasks as required

All staff are required to comply with Garvan's workplace polices (as amended from time to time) and especially Garvan's Work Health & Safety (WHS) Policy, including working in accordance with the WHS management system at all times, as safety is Garvan's number one priority.

ABOUT YOU

- Tertiary qualifications in business administration or a related field desirable
- 3-5 years relevant experience providing high-quality administrative support to leadership teams, experience in Medical Research or Higher Education desirable
- Experience supporting projects and managing administrative aspects
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital meeting tools
- Ability to embrace new information technologies quickly, within Garvan policies and guidelines
- Proven ability to prioritise tasks and manage time effectively
- High level of accuracy and attention to detail in all tasks
- Ability to handle multiple tasks simultaneously and efficiently
- Strong written and verbal communication skills
- Excellent customer service skills to handle enquiries and resolve issues promptly
- Building and managing relationships with a diverse range of stakeholders
- Well-developed computer skills and experience with a range of database management systems and applications
- Experience in developing and implementing administrative process improvement
- Experience in providing advice and information across a range procedures
- Ability to quickly learn and adapt to new systems, processes and technology
- Ability to think critically and solve p

📌 Administration Partner (Moss Vale)
🏢 The Garvan Institute of Medical Research
📍 Moss Vale