Crescent Projects Pty Ltd – Port Macquarie NSW

Hotondo Homes MNC

is seeking an experienced

Onsite Construction Administrator

to join our team in Port Macquarie, NSW. This is a

full-time position (negotiable) , where you will play a crucial role in supporting the smooth operation of our construction projects. As an Onsite Construction Administrator, you will be the backbone of project coordination, ensuring that all administrative and operational requirements are met efficiently and effectively. This position is essential to maintaining project timelines, managing documentation, and facilitating communication between all stakeholders on site.

Key responsibilities

Manage and maintain all project documentation, including contracts, permits, site plans, and correspondence

Coordinate daily site activities

Prepare and distribute site reports and progress updates

Liaise with contractors, subcontractors, and suppliers to schedule deliveries and coordinate on-site activities

Liase with banks, clients, certiers and council to keep the projects running smoothly

Process invoices, purchase orders, and client payments to keep projects on track

Assist with budget tracking and cost control documentation

Support the Project Manager with administrative tasks and site inspections

Manage site communications and ensure all stakeholders are kept informed of project developments

Maintain organised filing systems, both physical and digital, for easy document retrieval

What we're looking for

Proven experience as a Construction Administrator or similar administrative role within the construction industry





Strong organisational and time management skills with the ability to prioritise multiple tasks

Excellent written and verbal communication abilities

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and document management systems

Knowledge of construction terminology, processes, and industry standards

Attention to detail and accuracy in record-keeping and documentation

Ability to work independently and as part of a collaborative team

Problem-solving skills and the ability to handle unexpected situations professionally

Preferred: Experience with construction management software or project management tools

What we offer Hotondo Homes MNC is committed to supporting our employees' professional growth and well-being. We offer:

Competitive salary and remuneration package commensurate with experience

Opportunities for professional development and skills advancement within the construction industry

A supportive and team-oriented work environment with a dedicated team

Flexible work arrangements where possible to support work-life balance

Health and safety initiatives to ensure a secure working environment

Access to company facilities and resources on site

About us Hotondo Homes MNC is a leading construction company based in Port Macquarie, NSW, with a strong reputation for delivering high-quality projects on time and within budget. We are committed to excellence in all aspects of our work, from project planning and execution to client relations and team management. Our company values integrity, professionalism, and innovation, and we pride ourselves on creating a workplace where our employees can thrive. We work across the mid north coast from Forster to Nambucca.

📌 Onsite Construction Administrator (Port Macquarie)
🏢 Crescent Projects
📍 Port Macquarie