Administrative Assistant | Accounts Payable Position Description – National Bookkeeper and Accounts/Administrative Assistant (Finance Division). This Position Description is intended as a guide to the performance of your responsibilities and duties. In addition to the duties detailed below, you may be required to undertake other responsibilities and duties that are considered within your role and skill level. As a National Accounts Assistant you are responsible for supporting the accountants with day‑to‑day operational finance tasks and will report to the National Accountants & Chief Financial Officer.

Key Responsibilities and Duties

Daily processing of bank reconciliations for:

Individual administration accounts Entity accounts Trust accounts

Processing Trust account allocations and payments

Allocation of Principal credit card expenses

Preparing weekly/monthly payments

Attending to stakeholder enquiries (including Principals, staff, suppliers, Government agencies, etc.)

Other duties as directed from time to time.





Key Selection Criteria Qualifications

Completion of Year 12

Qualifications in Accounts Payable would be an advantage

Experience

Experience in Bank Account Reconciliations and Accounts Payable is required

Understanding of general ledger and general journals is desirable

Knowledge of Xero and ApprovalMax would be of advantage

Good computer skills and knowledge of the Microsoft Office suite

Ability to manage time and set priorities

Good verbal and written communication skills

Hours 8:30am to 3:00pm; Monday to Friday (28 hours per week).

Remuneration The salary and superannuation package will be agreed with the successful applicant, taking into account skill level and experience.

Location of Work Melbourne office.

Seniority Level

Associate

Employment Type

Part time

Job Function

Finance and Accounting / Auditing

Accounting and Office Administration

📌 Administrative Assistant | Accounts Payable (Port Phillip City)
🏢 Affinity Talent
📍 Port Phillip City