Programmed Maintenance Services – Eight Mile Plains QLD

Executive Assistant to CEO / Managing Director & CFO Permanent | Full-Time

Eight Mile Plains, Brisbane QLD

The Opportunity PERSOL is partnering with a leading ASX-listed technology and life sciences organisation to appoint an experienced Executive Assistant to support the CEO / Managing Director and Chief Financial Officer.

This is a senior, high-trust role within a fast-paced and highly confidential executive environment, providing high-level executive, Board and governance support across a complex and growing organisation.

Based at the company's Eight Mile Plains Technology Park location, you will play a central role in the effective operation of the CEO's office, working closely with senior executives, Board members and key internal and external stakeholders.

This opportunity would suit an accomplished EA who enjoys operating at a senior level, is highly organised and proactive, and brings strong judgement, discretion and attention to detail.

Key Responsibilities Executive Support

Provide high-level Executive Assistant support to the CEO / Managing Director and CFO

Manage complex and agile diaries, meetings, priorities and competing demands

Coordinate Board meetings, investor engagements and executive commitments

Ensure executives are fully briefed with relevant documentation, agendas and pre-reading

Anticipate executive requirements and proactively manage priorities and follow-up actions

Board & Governance Support

Prepare and coordinate Board and Committee papers, agendas and minutes

Support governance processes in conjunction with the CFO and Company Secretary

Coordinate Board meeting logistics,



documentation and follow-up actions

Assist with ASX-listed company administration and investor relations requirements

Maintain high levels of accuracy and confidentiality across all governance documentation

Executive Communication & Documentation

Draft, prepare and refine executive correspondence, reports, briefing notes and presentations

Produce polished, Board and investor-ready documentation

Coordinate and collate information from multiple stakeholders

Ensure consistency, accuracy and professional presentation across executive materials

Travel & Events Coordination

Coordinate complex domestic and international travel, itineraries, visas and logistics

Prepare executive briefing packs and travel documentation

Support investor roadshows, conferences and executive events

Manage changes and last-minute arrangements with minimal disruption

Stakeholder Management

Liaise confidently with Board members, executives, investors, regulators and external advisers

Act as a professional and trusted gatekeeper for the CEO's office

Build and maintain strong relationships with senior stakeholders

Represent the executive office with professionalism and discretion

General Executive Support

Manage expenses, invoices and reconciliations





Assist with ad hoc executive projects and initiatives

Provide support to the broader executive team as required

Take ownership of tasks and follow through to completion

About You We are looking for an experienced Executive Assistant who is confident operating in a senior corporate environment and understands the level of discretion, judgement and professionalism required when supporting C-suite executives.

You will ideally bring:

Previous experience supporting C-suite executives, senior partners or equivalent leadership roles

Exposure to Board and governance processes

Experience within an ASX-listed, corporate, professional services, Big 4, legal, mining, energy or similar environment

Advanced Microsoft Office / Microsoft 365 capability, including Word, PowerPoint, Outlook, Teams and Excel

Excellent written communication and document preparation skills

Strong discretion and the ability to manage highly confidential information

Exceptional organisation and attention to detail

Proven ability to manage competing priorities and shifting deadlines

Experience coordinating complex domestic and international travel

Confidence engaging with senior executives, Board members and external stakeholders

Exposure to investor relations or corporate communications will be highly regarded

Key Competencies Discretion & Integrity

- Handles sensitive and confidential information with professionalism, maturity and sound judgement.

Proactivity

- Anticipates requirements, identifies what needs to be done and takes action without waiting for direction.

Attention to Detail

📌 Executive Assistant (Brisbane)
🏢 Programmed Maintenance Services
📍 Brisbane