About the role
We're looking for a capable, organised and personable Executive Assistant to support our Director and our Accounts Manager. You'll keep the leadership team running smoothly and help build a great workplace culture across our clinics. This is a varied role for someone who likes being busy, can work independently and enjoys working with people.

Key responsibilities

- Scheduling and planning meetings, including the Director's calendars, agendas, minutes and follow-ups
- Organising social and charity events for the group
- Planning and running team building events for our clinical and admin teams
- Accurate and timely data entry
- Managing email and phone enquiries on behalf of the Director
- Booking travel and arranging appointments
- Preparing documents, reports, letters and presentations
- Maintaining filing systems and confidential records
- Supporting the Accounts Manager with administrative tasks such as invoice processing, supplier follow-up and expense tracking
- Liaising with practice managers, staff, suppliers and external contacts About you
- Previous experience as an executive assistant, personal assistant or senior administrator is ideal but not essential




- Excellent organisation, time management and attention to detail
- Robust written and verbal communication skills
- Confident with Microsoft Office (Outlook, Word, Excel) and quick to learn new software
- Discreet and professional when handling confidential information
- A positive, proactive attitude and a flexible approach to your day
- A current driver's licence (the role includes travel between clinics)
- Experience in healthcare, dental or a multi-site business is an advantage, but not essential

About us
Aim Dental Group is a growing group of dental practices in Perth, with clinics in Innaloo, Maddington, Woodvale and Merredin. We're a friendly, community-minded team that cares about great patient care and about looking after our people. Benefits
- Salary of $85,000 – $95,000 plus superannuation, depending on experience
- Company car
- Every second Friday off, for a better work-life balance
- A supportive, social workplace
- A varied role with real input into our events and culture
- Opportunities to grow with a growing group

📌 Executive assistant (Innaloo)
🏢 Aim Dental Group
📍 Innaloo