THE ROLE The Sales & House and Land Coordinator provides administrative and operational support to the Sales team and manages the Group’s land and House & Land stock offering. The role works across BUILDXWISE, other builder partners and sales partners. It maintains accurate sales and stock information, coordinates House & Land packages, manages contracts and reporting, and supports each sale through contract execution and handover to the relevant builder. WHAT YOU WILL OWN Sales administration and reporting
• Maintain accurate Pipedrive, CRM and Monday.com records for sales, contracts, pricing, deposits, unconditional dates, allocations and stock.
• Maintain sales reporting, forecasts and weekly sales updates.
• Track contract progress, deposits and key sales milestones.
• Coordinate sales administration, agent and channel partner invoices, and commission reporting. House & Land
• Maintain the master land and House & Land stock list, including availability, allocations, reservations, pricing and sold status.
• Prepare and maintain House & Land packages in line with the sales and product strategy set by the GM – Sales & Partnerships.
• Liaise with BXW and other builder partners about basic siting, feasibility, build product suitability and pricing as required.
• Coordinate House & Land brochures and sales collateral with Marketing.
• Ensure current stock and packages are accurately uploaded and distributed to BXW, other builder partners, sales teams and external sales or channel partners as relevant. Contracts and coordination
• Prepare and coordinate land contracts and supporting sales documentation through signing and exchange.
• For House & Land sales,



coordinate preparation and issue of the relevant building contract alongside the land contract, whether the builder is BXW or another builder partner.
• Track contract execution and follow up outstanding requirements with clients, sales representatives, solicitors, builders and internal teams.
• Coordinate a complete handover to BXW or the relevant external builder once the building contract has been executed, and keep the sales partner informed as appropriate.
• Liaise with developers, land agents, sales and channel partners, builders and other stakeholders as required. Systems and process improvement
• Maintain accurate and reliable sales, contract and stock data across relevant systems.
• Assist with improving sales, House & Land, and contract administration processes as the business grows.
• Support templates, workflows, reporting and automation initiatives. ABOUT YOU
• Experience in sales administration, House & Land, property or residential construction coordination.
• Experience or exposure to Pipedrive, CRM systems, Monday.com and MS Office Suites.
• Solid organisation, attention to detail and ability to manage multiple priorities.
• Confidence working across Sales, Construction, developers, agents, builders and other external stakeholders.
• A proactive approach and ability to take ownership of tasks with limited direction. Highly regarded
• Experience preparing or managing House & Land packages.
• Understanding of residential construction, site costs and basic siting requirements.
• Volume or production home building experience, residential contracts, and Victorian residential development or construction experience. To learn more

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, the team and why you should be part of XWISE GROUP APPLY now [email protected]

📌 Sales & House and Land Coordinator (Melbourne)
🏢 xWise Group
📍 Melbourne