Job Description

About the Role
/n /n We are seeking a highly organised, professional, and proactive Professional Assistant to the Operations Director to join our team based in Jandakot. This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities. /n The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance. /n /n

Key Responsibilities
/n /n In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including: /n /n
- Managing a busy diary and coordinating appointments /n
- Scheduling meetings and preparing meeting invites /n
- Assisting with travel arrangements and logistics where required /n
- Preparing correspondence, documents, and presentations /n
- Taking meeting minutes and following up on action items /n
- Supporting communication between internal teams and external stakeholders /n
- Assisting with project administration and operational coordination /n
- Maintaining organised records, files, and documentation /n
- Providing general secretarial and business administrative support /n




- Assisting with ad hoc tasks to support the Operations Director and broader operational team /n /n /n About You /n /n To be successful in this role, you will have: /n /n
- 3 to 5 years’ experience in an administrative or assistant role within a project-based operational environment /n
- Robust written and verbal communication skills /n
- Excellent organisational and time-management abilities /n
- Proven experience managing diaries and scheduling meetings /n
- A professional, discreet, and approachable manner /n
- Strong attention to detail and the ability to manage multiple priorities /n
- Good judgement, initiative, and the ability to work independently /n
- Strong proficiency in Microsoft Office and general business systems /n /n /n Qualifications /n /n /n
- A qualification in Secretarial Studies, Business Administration, or an equivalent field will be advantageous /n /n /n Why Join Us? /n /n This is an exciting opportunity to join a dynamic operational environment where you will play an important support role in helping drive efficiency and coordination at leadership level. You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business. /n /n

How to Apply
/n If you are a motivated and capable professional assistant looking for your next opportunity in a dynamic operational setting, we would love to hear from you.

📌 Project Coordinator (Perth)
🏢 Xcalibur
📍 Perth