Executive Assistant to the Managing Director

Full Time | Hawthorn, Melbourne

At POP & CO, we stand for People, Optimisation and Profit.

We're an Australian-founded business with a global footprint, partnering with organisations nationally and internationally to deliver accounting, finance, HR, technology and operational solutions that help businesses grow. Our clients trust us because we combine technical expertise with practical thinking, exceptional service and genuine partnerships.

Guided by our values, we're growing – and right now, we're looking for an exceptional Executive Assistant to become a trusted partner to our Managing Director.

If you enjoy ownership, variety and working in a business where your contribution genuinely matters, you'll thrive in this role.

The Opportunity – About the Role

This is a rare opportunity for an experienced Executive Assistant to work with our Managing Director across multiple businesses within the POP & CO group.

Working at the centre of the organisation, you'll coordinate executive priorities, client relationships, compliance, business operations and strategic projects while working closely with entrepreneurs, business owners, government agencies and stakeholders across Australia and internationally.

You'll become someone the Managing Director trusts implicitly - not just because you're highly organised and always deliver, but because you think five steps ahead, understand the business, exercise sound judgement and ensure the key things are always under control.

Some of the Key Responsibilities include:

- Partnering closely with the Managing Director to coordinate priorities across multiple businesses.
- Managing a complex executive diary,



meetings and international travel.
- Preparing executive correspondence, presentations and communications, and acting as the trusted first point of contact for the Executive Office.
- Anticipating priorities and ensuring the Executive is always 5 steps ahead.
- Coordinating client onboarding and supporting exceptional client experiences.
- Building trusted relationships with clients, entrepreneurs, C-suite leaders and key stakeholders.
- Liaising with the ATO, ASIC and other government agencies while supporting client compliance activities.
- Managing ASIC company administration and corporate compliance obligations.
- Driving executive operations and identifying opportunities to improve systems, processes and business efficiency.
- Managing Microsoft 365, SharePoint, employee onboarding/offboarding and key business records.
- Coordinating office operations, team events and initiatives that foster a positive, high-performing workplace.
- Supporting the smooth day-to-day operation of our Hawthorn office.

About You

If these behaviours resonate with you, you might be just who we are looking for:

- Trustworthy (a vault) - You're an experienced Executive Assistant who understands that great executive support is built on trust, judgement and initiative.



You will be privy to sensitive and confidential information. Integrity is non-negotiable in this role.
- Good judgement - highly professional, diplomatic and emotionally intelligent. You know when to act independently, when to seek guidance and when discretion is the best course of action.
- High customer service orientation - highly responsive, with strong interpersonal and communication skills; obsessed with acts of service and putting your Executive and our clients first.
- Proactive - you don't wait to be spoon-fed. You anticipate, plan ahead, think, execute, and close the loop. You don't wait to be asked. You anticipate needs, identify opportunities, solve problems and take ownership of your work.
- Team player – you proactively seek opportunities to help others and lift the team around you; you go above and beyond to get the job done.
- Brings energy and lightens the load - you read the room. You know when to keep things light, bring warmth and fun to the team, and make the environment a better place because of your positivity, generosity and willingness to help others succeed, and yourself to grow.
- Lives and breathes our values – you are flexible, anddon’t get frustrated by shifting priorities; instead, you embrace new ways of working and adapt quickly.
- Impeccable Presentation – You are polished, professional and represent senior leaders with confidence and credibility.
- Writes like a boss – You have exceptional written and verbal communication skills, including the ability and confidence to prepare executive correspondence, presentations and reports.

To Be Successful, You'll Bring

📌 Executive Assistant to Managing Director (Melbourne)
🏢 POP
📍 Melbourne