Administration Assistant / Accounts Officer Job no: 577052 Work type: Full Time Location: Helensvale Categories: Retail Administration

Administration Assistant / Accounts Officer

Quantum International | Helensvale, Gold Coast Full-Time | Monday to Friday

Are you an experienced administration professional with accounts experience who is looking for more than just another administration role?

At Quantum International, we are seeking a motivated and detail-oriented

Administration Assistant / Accounts Officer

to join our growing team in Helensvale. This is an exciting opportunity for someone who enjoys a varied role across administration, customer service, accounts receivable, and accounts payable, and who is eager to develop their career into an

Administration 2IC (Second-in-Charge)

position.

As a well-established importer and distributor supplying leading Australian retailers including Harvey Norman and Domayne, we are looking for a team member who is organised, proactive, and ready to become an integral part of our business.

About the Role This is a diverse, hands‑on position where you will support a range of business functions, including administration, customer service, and accounts. You will work closely with management and the administration team, receiving ongoing training and development with the goal of progressing into a key support leadership role within the business.

Key Responsibilities

Managing Accounts Receivable functions including invoicing, payment allocations, account reconciliations, and collection of outstanding accounts

Processing Accounts Payable transactions,



supplier invoices, payment preparation, and statement reconciliations

Assisting with month-end administration and reporting processes

Providing exceptional customer service via phone and email

Maintaining customer and supplier records

Data entry and database maintenance

General office administration and document management

Reception and front‑of‑house support as required

Assisting the sales and management teams with administrative support

Coordinating ad hoc projects and administrative tasks

Supporting continuous improvement of office systems and processes

About You You are an experienced administrator who enjoys taking ownership of your work and contributing to a positive team culture.

Ideally, You Will Have:

Previous experience in Administration, Accounts Receivable, Accounts Payable, or a similar office support role

Excellent organisational and time management skills

Strong attention to detail and accuracy

Experience with account reconciliations and invoice processing

A professional and confident phone manner

Intermediate to advanced Microsoft Office skills

Strong communication and relationship-building abilities





The ability to prioritise competing tasks and meet deadlines

A positive attitude and willingness to learn

A proactive approach and desire to grow professionally

Experience with international payments and foreign exchange (FX) transactions is an advantage

This role offers more than traditional administration responsibilities.

We are committed to investing in the right person and are seeking someone with the ambition and capability to grow with the business. The successful candidate will receive mentoring, training, and increased responsibility with the opportunity to develop into an

Administration 2IC position , supporting the Administration Manager and playing an important role in the ongoing success of the team.

Why Join Quantum International?

Stable, full-time Monday to Friday position

Convenient Helensvale location

Diverse role with administration and accounts responsibilities

Training and professional development opportunities

Clear pathway into an Administration 2IC role

Supportive and cooperative team culture

Recognition and reward for strong performance

Opportunity to make a genuine impact within a growing business

About Quantum International Quantum International is a leading importer and distributor of furniture products to major Australian retailers. We pride ourselves on delivering outstanding service, building strong partnerships, and fostering a workplace culture where our people are supported to learn, develop, and succeed.

Advertised:

08 Oct 2026 AUS Eastern Daylight Time

📌 Administration Assistant (Gold Coast)
🏢 Harvey Norman
📍 Gold Coast