JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

What this opportunity involves:

Assistant Facilities Manager will manage the day-to-day facility operations and client activities for the assigned properties/facilities within NSW/ACT. Be the on-site at one or two designated locations (Macquarie Park & Ingleburn DC) and conduct periodical visits to other locations to oversee operations. Provide support to key stakeholders and/or client, as the key point of contact for facility management operations. The role will assume overall responsibility for site budgets, accounting and finance, maintenance and operations of equipment/assets, contracted services, purchasing of material, consumables & supplies, occupancy services and managing requests via CAFM/Corrigo Tool.

Key Responsibilities
include:





Team Management Provide direct supervision and leadership to the Reception Team. Ensure reception services are delivered to the highest standard in alignment with client expectations and SLAs. Foster a collaborative team setting that promotes service excellence and continuous improvement. Procurement and Vendor Management Manage the vendor procurement and management practices of the various Client sites. Review scope of works and ensure renegotiation and tendering, including tender documentation; evaluation of tenders and preparation of contracts is in accordance with agreed client procurement guidelines.

- Assist Account Manager in benchmarking services across properties within the country as well as across the region. Administer the virtual approval process for contract execution. Co-ordinate and monitor the contractor management program.

Facilities Operations Ensure all Financial Management requirements are completed in a timely and accurate manner. Ensure the JLL Escalation SOP & Matrix are met and are in place. Implement building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems. Account consistency will be of importance. Manage the Preventive and Planned Maintenance programme to minimise maintenance, repair and replacement costs together with minimising the risk of plant failure. Asset management, and lifecycle forecasting.



Plan and manage all contracts to ensure that they are professionally delivered at the right costs within budget. Ensure the provision of a safe working environment. Ensure compliance with statutory regulations on fire, health and safety standards. Manage and track workflow of work orders on JLL Systems (Corrigo). Verify and process invoices in timely manner for all services taken from service providers and contractors to ensure effective management of vendors/service providers. Recommend continuous quality improvement practices and come up with innovations that can benefit the client with savings or improved productivity. Contribute towards ensuring initiatives in one site is followed up in the other parts of the region to maximize the benefits to Client. Ensure that the team liaises closely with the Operations procedures to ensure service standards are maintained to ensure contractual SLA and KPIs are met. Ensure consistency of policies & procedures with constant updating. Support in-country and regional initiatives by taking timely actions and providing updates as and when requested. Implement, comply with and audit all internal management systems, for quality assurance. Assist with the coordination of Churn and other relocations activities. Ensure all Critical Environment (CEM) requirements are met. Ensure all Reactive Maintenance is completed as per the agreed SLA timeframes.

Risk Management

Coordinate a property inspection/risk management program on an agreed periodical basis, which identifies major property risks including occupational health and safety, fire safety and essential services and environmental. Review risk assessment and SWMS to ensure all works are always carried out safely. Ensure permit

📌 Assistant Facilities Manager (Sydney)
🏢 Jones Lang Lasalle
📍 Sydney