About the role

The EBP is a critical member of the Executive Function, responsible for ensuring the CEO and leadership team operate at maximum effectiveness.

This role goes beyond traditional executive support. It combines genuine business acumen with exceptional administrative execution and ownership of executive operating rhythms, meeting cadences, communication flows and strategic priorities - using commercial understanding to shape how leadership time and decisions are organised.

Working closely with the CEO and Executive Function, you will coordinate leadership activities, drive follow-through on key actions and provide the structure that enables the executive team to focus on the highest-value opportunities - bringing commercial judgement to what gets escalated, sequenced and decided. It is a unique prospect to gain exposure to every facet of a rapidly scaling deep technology company at the forefront of defence, aerospace and advanced technology.

About you

You bring order to complexity - a natural organiser who holds multiple priorities, people and deadlines in view at once, takes real ownership of outcomes rather than tasks, and

understands the business well enough to know which decisions matter most and how to organise leadership around them.

You combine sharp judgement with discretion: you can be trusted with sensitive, confidential and at times classified information, and you know when to act, when to flag, and when to simply get on with it. You are comfortable in a fast-moving, still-forming environment - unfazed by shifting priorities and confident working directly with senior leaders without needing every step spelled out.

Key responsibilities

Executive Operations & Leadership Support





- Manage the CEO’s calendar, ensuring time is aligned to strategic priorities and organisational objectives.
- Act as a central coordination point for executive activities, helping maintain alignment across leadership priorities, commitments and deadlines.
- Provide proactive support to the CEO by anticipating needs, identifying conflicts and ensuring critical matters receive attention, with key actions, decisions and commitments tracked through to completion.
- Apply business acumen to executive decision-making - understanding the commercial and operational context, framing the information leaders need, and organising the leadership team around the decisions that move the business.

Task, Email & Calendar Management - AI-Enabled

- Run the CEO’s tasks, inbox and calendar as a single, AI-augmented system rather than three separate manual chores - using AI scheduling assistants, smart email triage and automated task capture so nothing is dropped and follow-through is visible at a glance.
- Use AI tools to triage and summarise incoming correspondence, draft first-pass responses for review, and surface what genuinely needs the CEO’s personal attention versus what can be handled or delegated.
- Use AI-powered scheduling to proactively resolve calendar conflicts, protect focus time,



and optimise travel and meeting logistics across time zones.
- Continuously trial and adopt new AI tools and automations that reduce administrative overhead - bringing suggestions to the CEO and Executive Function proactively, rather than waiting to be asked.

Executive Operating Rhythms & Meeting Cadence

- Own the coordination and execution of recurring executive meetings, including leadership meetings, business reviews, planning sessions and other governance forums.
- Prepare agendas, briefing materials and supporting documentation so meetings are productive and outcomes-focused, and track decisions and actions to drive accountability across the leadership team.
- Continuously improve executive operating rhythms, meeting effectiveness and communication processes.

Project Coordination & Special Initiatives

- Support the delivery of strategic projects and business initiatives by coordinating stakeholders, managing timelines and ensuring key milestones are achieved.
- Own discrete projects and workstreams end to end, and identify process improvements that increase efficiency and reduce administrative burden on leadership.

Travel, Events & External Engagement

- Coordinate domestic and international travel, ensuring seamless logistics and preparation.
- Support executive participation in customer meetings, demonstrations, conferences and corporate events, ensuring professional representation of the organisation at all times.

Communication & Executive Correspondence

- Draft and coordinate internal and external communications on behalf of the CEO.
- Monitor and manage executive communications, ensuring timely responses and appropriate prioritisation.
- P

📌 Executive Business Partner (Melbourne)
🏢 Arkeus
📍 Melbourne