We’re seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.

This is a position of trust that requires solid judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.

Key Responsibilities

Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently

Manage diaries and inboxes, coordinating internal and external meetings

Organise meetings, book meeting rooms and arrange catering

Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy

Process and manage expenses via Concur, ensuring timely submission and reconciliation

Act as a key point of contact for internal and external stakeholders

Manage team communications, including handling calls, emails and general correspondence

Provide front-of-house support when required, including greeting clients and managing calls

Support the organisation of client meetings, roadshows and events

Maintain accurate records, databases and filing systems, including printing, scanning and e-filing

Track office supplies and order stationery as required

Coordinate couriers and manage incoming and outgoing deliveries





Assist with ad hoc projects, research tasks and broader team initiatives

Provide support to the Corporate Access team where required

Provide cover for front of house as needed

Ensure confidentiality is maintained across all communication and materials

Skills & Experience

Previous experience in an administrative or team assistant role, ideally within financial services

Strong organisational skills with the ability to manage multiple priorities and deadlines

High attention to detail and accuracy, including data entry and record keeping

Proficiency in Microsoft Office Suite (Word, Excel and Outlook)

Experience with Concur or similar expense systems highly regarded

Excellent written and verbal communication skills, with a professional and confident telephone manner

Proven ability to multitask, prioritise and meet strict deadlines

Ability to build strong working relationships across teams

Personal Attributes

Proactive and takes initiative, with a strong sense of ownership

Discreet and trustworthy, with the ability to handle sensitive information

Calm under pressure and adaptable to changing priorities

A team player with a positive, flexible and approachable attitude

Professional, polished and confident in manner

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

📌 Agent Assistant (Sydney)
🏢 Live Nation Worldwide
📍 Sydney