WEHI - Walter & Eliza Hall Institute – Parkville VIC

$108,119 - $117,039 a year

Full time

2d ago , from WEHI - Walter & Eliza Hall Institute

An excellent opportunity is available for a Senior

Executive Assistant

to join the

Office of the Director

at Australia’s pre-eminent biomedical research institute.

About the Position The Senior Executive Assistant provides high-level executive and governance support to the Chief People Officer, Chief Financial Officer and Chief Operating Officer, enabling them to focus on strategic priorities, organisational leadership and the delivery of key institute initiatives.

This role is central to the effective operation of the Executive and governance functions of WEHI. Managing complex executive schedules, coordinating high-level meetings and stakeholder engagement, and acting as a trusted liaison across the Institute, the Senior Executive Assistant plays a critical role in supporting organisational effectiveness and decision-making.

Working closely with the Manager, Office of the Director and the broader Executive Assistant team, the position also provides end-to-end support for Board subcommittees and governance bodies, including agenda coordination, preparation and distribution of papers, minute-taking, action tracking and administration of governance platforms such as Diligent and SharePoint.

This is an exceptional opportunity for an experienced executive support professional who thrives in a fast-paced environment, exercises sound judgement and discretion, and enjoys working at the centre of executive leadership, governance and organisational operations.

Key Responsibilities

Deliver exceptional executive support to senior leaders in a fast-paced environment.





Coordinate governance and committee activities, ensuring effective administration and compliance.

Manage stakeholder engagement, communications and executive priorities.

Support strategic projects, operational initiatives and organisational activities.

Drive efficient business operations through effective administration, records management and process improvement.

Work collaboratively across the Executive Assistant team to provide flexible and responsive support.

Selection Criteria Job Title

Senior Executive Assistant

Job Description

An excellent opportunity is available for a Senior

Executive Assistant

to join the

Office of the Director

at Australia’s pre-eminent biomedical research institute.

About the Position The Senior Executive Assistant provides high-level executive and governance support to the Chief People Officer, Chief Financial Officer and Chief Operating Officer, enabling them to focus on strategic priorities, organisational leadership and the delivery of key institute initiatives.

This role is central to the effective operation of the Executive and governance functions of WEHI. Managing complex executive schedules, coordinating high-level meetings and stakeholder engagement, and acting as a trusted liaison across the Institute,



the Senior Executive Assistant plays a critical role in supporting organisational effectiveness and decision-making.

Working closely with the Manager, Office of the Director and the broader Executive Assistant team, the position also provides end-to-end support for Board subcommittees and governance bodies, including agenda coordination, preparation and distribution of papers, minute-taking, action tracking and administration of governance platforms such as Diligent and SharePoint.

This is an exceptional opportunity for an experienced executive support professional who thrives in a fast-paced environment, exercises sound judgement and discretion, and enjoys working at the centre of executive leadership, governance and organisational operations.

Key Responsibilities

Deliver exceptional executive support to senior leaders in a rapid-paced environment.

Coordinate governance and committee activities, ensuring effective administration and compliance.

Manage stakeholder engagement, communications and executive priorities.

Support strategic projects, operational initiatives and organisational activities.

Drive efficient business operations through effective administration, records management and process improvement.

Work collaboratively across the Executive Assistant team to provide flexible and responsive support.

Knowledge and Skills

Demonstrated experience (5+ years) providing executive support to senior leaders within a complex organisation.

Proven ability to manage competing priorities and complex executive schedules with minimal supervision.

Experience supporting C-suite executives, leadership teams or governan

📌 Senior Executive Assistant (Port Phillip City)
🏢 WEHI - Walter & Eliza Hall Institute
📍 Port Phillip City