Join Australia's leading wholesale distributor of air conditioning products

About Us Polyaire is a wholesale distributor of air conditioning products, established in 1973, our support office is in Adelaide with over 30 branches across Australia and over 50 years of experience. We lead the market by offering sustainable, cutting-edge AirTouch solutions that continue to revolutionise comfort in homes and businesses.

At Polyaire our values shape how we work,

we are all in, work smart, getting it done

and

cool service with a warm smile

are at the forefront of all we do. Our customers and suppliers are treated like valued partners which means working closely and openly towards sustainable solutions. Having these values as an integral part of our business has made Polyaire the preferred supplier in providing comfort to Australia.

About the Role

We have an exciting recent opportunity for an Administration Assistant to join the Polyaire team at our Pulteney Street, Adelaide CBD office.

Reporting to the Executive & Office Manager, The Administration Assistant plays a key role in maintaining a well-organised, efficient and welcoming office environment, providing broad administrative and facilities support across the business.

This includes managing office supplies, shared spaces and equipment to minimise disruption to daily operations, as well as handling reception duties, mail and courier coordination. The role also involves supporting procurement and budgetary control for office essentials, proactively identifying and resolving maintenance issues, and liaising with vendors and contractors to keep the workplace safe and functional.

In addition,



the Administration Assistant provides administrative support to the Executive & Office Manager and members of the Senior Management Team, maintains accurate staff location records, and manages the Uniform Portal, including overseeing order processing, stock levels, user access, issue resolution and reporting.

What does my day to day look like?

Maintaining a clean, organised and fully functional office environment

Monitoring and replenishing office supplies, printers and copiers, so shortages never disrupt the team

Oversee the cleanliness, organisation, and stock levels of kitchen and shared areas,to uphold a welcoming and professional environment

Professionally manage incoming phone inquiries and emails, providing timely responses

Manage the procurement process for stationery and office essentials, maintaining accurate purchase records, ensuring cost control andadhering to budgetary guidelines

Sorting and distributing company mail daily

Coordinating courier pickups and dispatches, and tracking deliveries

Proactively identify and address office maintenance and facility-related issues to maintain a protected, clean, and functional workspace

Act as the first point of contact for maintenance concerns, raising matters with the National Asset Manager where required

Coordinate with vendors, contractors,



and facility teams to ensure timely resolution of any maintenance concerns

Supporting our Executive & Office Manager with day-to-day administrative tasks

Providing administrative support to interstate and remote Senior Management Team (SMT) members

Setting up and maintaining employee access to the uniform portal

Maintaining and updating the Polyaire Staff & Office Location List

Resolving employee queries on uniform orders, sizing and portal access

Processing uniform orders accurately and on time, and following up on any delays

Monitoring stock levels and liaising with suppliers on replenishment

Maintaining order and cost records, and providing reports as required

Performs any other duties as directed or required

What you will bring to the role:

Previous experience in an administration or office coordination role

Understanding of basic financial processes, including invoice processing and expense reconciliation

Demonstrated experience in office organisation, including facilities and supplier coordination

Comfortable and experienced in answering phones and handling reception duties professionally

Familiarity with travel booking systems, and coordination and logistics

Strong organisational and time-management skills with the ability to manage competing priorities

Excellent communication and interpersonal abilities to foster positive working relationships across all levels

High attention to detail and accuracy

Ability to multitask and remain composed under pressure

Proficiency in Microsoft Office Suite and relevant business systems

Proactive, solutions-focused mindset with strong initiative

Open to explori

📌 Administration Assistant (Adelaide)
🏢 Polyaire Airconditioning Products
📍 Adelaide