Title: CPT-11588 Finance & Administrative Operations Coordinator Independent Contractor — CPT-11588 Finance & Administrative Operations Coordinator/Business Support VA/Junior-Advanced Level (Remote).

Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A boutique consultancy is seeking a full-time Finance & Administrative Operations Coordinator to support a growing small-business client in the sanitation-services industry.

This hands-on role combines accounts receivable, QuickBooks Desktop, payment follow-up, payment and deposit reconciliation, billing coordination, payroll support, administrative follow-through, and day-to-day operations.

The ideal candidate will have demonstrated hands‑on transactional finance and administrative experience and be comfortable working in a small, fast-moving business where processes are still developing. The VA should be proactive in gathering information, following up on outstanding items, identifying exceptions, and keeping financial and operational tasks moving to completion.

General VA or office administration experience alone is not sufficient for this role. Candidates should have practical experience with QuickBooks Desktop, accounts receivable, payment follow-up, reconciliation, and financial administration.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.





Scope of Services Contractors will be required to provide services that align with the following client tasks:

Accounting & Financial Administration

Maintain a

weekly AR aging review , flag past-due balances, and own payment follow-up for outstanding accounts.

Maintain an open-items list for unresolved customer balances, payment issues, and other AR-related matters.

Support

QuickBooks Desktop

with payments, deposits, customer records, statements, and AR reporting.

Coordinate with corporate receivables and collections contacts regarding

payment exceptions, aging items, unapplied credits, and open balances .

Monitor deposits from field staff-collected

checks, cash, and money orders .

Reconcile expected customer payments against

bank activity and QuickBooks records .

Project-manage physical check processing and follow up on outstanding items as needed.

Monitor and use

Service Channel

and other multi-service client billing systems, including following up on billing exceptions and payment issues.

Check invoice numbers, customer records, and payment records between

RouteStar and QuickBooks

when matching issues arise.

Reconcile customer payments, deposits, bank activity, and financial records.

Prepare Excel-based reports, reconciliations, financial trackers, and other administrative reports.





Gather receipts and explanations for

gas cards, food, supplies, maintenance, uniforms, certified mail, truck costs, Amazon, Home Depot, supplier charges, and other card activity .

Identify unusual variances, missing documentation, and other issues requiring follow-up.

Coordinate outstanding requests and documentation with the client’s bookkeeping team.

Answer the bookkeeper’s questions, gather source documents, track unresolved requests, and ensure supporting documentation reaches the bookkeeping team promptly.

Payroll Support

Prepare payroll detail support for

Client review and submission , including commissions, extra pay items, reimbursements, pay-stub checks, and related backup.

Gather and organize recent-hire payroll fields and related administrative details for review and entry as directed.

Maintain organized payroll-support documentation and follow up on missing information.

Operations & Administrative Support

Maintain weekly

open-items trackers, follow-up logs, status updates, and checklists .

Use a weekly checklist to ensure recurring financial, administrative, and operational tasks are completed on time.

Manage the receipt and inventory level systems.

Order office supplies and monitor supply needs.

Coordinate fleet-related administrative tasks and follow up with fleet vendors or other outside partners as needed.

Prepare, organize, and route documents needed to support

existing clients on an ad-hoc basis , in coordination with the appropriate internal client-service contact.

Provide routine administrative support including

follow-up, do

📌 Finance (Sydney)
🏢 20four7VA
📍 Sydney