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The Administration Assistant will be responsible for supporting the effective day-to-day administration of the DLUX Australia office.

The role will coordinate office operations, employee requirements, vendors, travel and logistics, documentation and general administrative activities while working closely with the People & Culture and Corporate Services teams.

The successful candidate should be organized, dependable, service-oriented and comfortable taking ownership of administrative matters from initiation through to closure.

Key Responsibilities

Office Administration

- Support the smooth day-to-day operation of the Sydney office.
- Maintain a qualified, organized and welcoming office environment.
- Coordinate office supplies, stationery, pantry requirements and other consumables.
- Coordinate with building management and external service providers for office-related requirements.
- Monitor office maintenance requirements and ensure issues are followed through to closure.
- Assist with meeting room arrangements and internal/external meetings.
- Receive and coordinate deliveries, couriers and business correspondence.
- Maintain appropriate administrative records, files and trackers.

Employee & People Support





- Provide administrative support for employee onboarding and offboarding activities.
- Coordinate workplace access, keys, equipment and other joining requirements.
- Assist People & Culture with maintaining employee documentation and administrative records.
- Support new employees and employees travelling or relocating to Australia with practical office and administrative requirements.
- Assist in coordinating employee engagement activities, meetings and company events.
- Handle employee information and company records with appropriate confidentiality.

Role Purpose

The Administration Assistant will be responsible for supporting the effective day-to-day administration of the DLUX Australia office.

The role will coordinate office operations, employee requirements, vendors, travel and logistics, documentation and general administrative activities while working closely with the People & Culture and Corporate Services teams.

The successful candidate should be organized, dependable, service-oriented and comfortable taking ownership of administrative matters from initiation through to closure.

Key Responsibilities

Office Administration

- Support the smooth day-to-day operation of the Sydney office.
- Maintain a professional, organized and welcoming office environment.
- Coordinate office supplies, stationery,



pantry requirements and other consumables.
- Coordinate with building management and external service providers for office-related requirements.
- Monitor office maintenance requirements and ensure issues are followed through to closure.
- Assist with meeting room arrangements and internal/external meetings.
- Receive and coordinate deliveries, couriers and business correspondence.
- Maintain appropriate administrative records, files and trackers.

Employee & People Support

- Provide administrative support for employee onboarding and offboarding activities.
- Coordinate workplace access, keys, equipment and other joining requirements.
- Assist People & Culture with maintaining employee documentation and administrative records.
- Support new employees and employees travelling or relocating to Australia with practical office and administrative requirements.
- Assist in coordinating employee engagement activities, meetings and company events.
- Handle employee information and company records with appropriate confidentiality.

Travel & Logistics

- Assist with business travel arrangements, including flights, accommodation and local transportation, where required.
- Coordinate accommodation and logistical requirements for employees travelling to Australia on business assignments.
- Maintain travel-related records and supporting documentation.
- Coordinate with employees and relevant internal teams to ensure travel arrangements are completed on time.

Vendor & Procurement Coordination

- Coordinate with approved vendors and service providers for office-

📌 Operations Support (Sydney)
🏢 NW Professional Services
📍 Sydney