Department: Central Services, Business Operations

Location: Brisbane

Application Deadline: 23 October 2026

Department: Central Services, Business Operations

Location: Brisbane

Description

We are looking for an ambitious, highly organised and commercially curious Business Operations & Executive Coordinator to provide executive support to the Regional Director and help keep our growing Australian business running smoothly, responsively and professionally.

This is a hands-on role at the centre of the Australian business. You will provide high-quality executive coordination, act as a trusted local point of contact for clients and stakeholders when the Regional Director is unavailable, and support the day-to-day operational requirements of a fast-growing skilled services business.

Working closely with the Regional Director, Australian team (including its subsidiaries) and global Central Services, you will help coordinate priorities across clients, people, finance, procurement, governance, business development and office operations. You will also play an important role in coordinating visits by Trivandi founders and senior global leaders, ensuring their time in Australia is well planned, commercially focused and professionally supported.

The role is designed for someone with approximately 3-5 years of relevant experience who wants considerably more breadth and responsibility than a traditional Executive Assistant role. For the right person, it provides a strong development pathway toward a Business Manager role over the next two to three years, subject to performance and the continued growth of the Australian business.

To come on this journey with us, you will be resourceful,



confident dealing with senior people, comfortable moving between strategic priorities and practical tasks, and someone who genuinely enjoys making things happen.

Key Responsibilities

Business Operations & Administration

· Coordinate the day-to-day operational requirements of the Australian office and help create a well-organised, responsive working environment.

· Maintain business systems, processes, records and controls, identifying opportunities to simplify and improve how the local business operates.

· Coordinate office administration, facilities, suppliers and local service providers.

· Support onboarding and mobilisation of employees, associates, contractors and project resources.

· Coordinate internal meetings, town halls, team events and other staff engagement activities.

· Act as a key coordination point between the Australian business and Trivandi global Central Services.

Client, Growth & Commercial Coordination

· Support a high standard of client responsiveness, including meeting coordination, preparation, follow-up and maintaining continuity when senior leaders are travelling or unavailable.

· Maintain accurate and current CRM information, including opportunities, contacts, next actions and pipeline updates.





· Support preparation and coordination of proposals, expressions of interest, tender submissions, credentials and other business development materials.

· Maintain relevant procurement and tender portals, monitor opportunities and coordinate submission requirements and deadlines.

· Assist with contract administration, project setup, purchase orders, supplier onboarding, invoicing inputs and other commercial administration.

· Support project mobilisation and operational coordination where required.

People & Team Coordination

· Support recruitment administration, interview scheduling, onboarding and orientation for new team members.

· Coordinate Trivandi Associate Network (TAN) onboarding, documentation and contract administration.

· Maintain local employment, leave and workforce records in coordination with the global People Team.

· Support team communication, culture, wellbeing and engagement initiatives.

· Assist with resource coordination and maintaining visibility of team availability and upcoming requirements.

Finance, Governance & Compliance Support

· Coordinate routine finance administration with outsourced Australian finance providers and the global Finance Team, including invoicing inputs, expenses, payroll inputs and payment processes.

· Support local business registrations, insurances, compliance records and statutory administration.

· Assist with implementation of Trivandi policies and procedures within the Australian operating environment.

· Coordinate Australian Board meeting logistics and documentation, including papers, records and acti

📌 Strategic Operations (Brisbane)
🏢 Trivandi
📍 Brisbane