Job Description

Team Assistant

Melbourne CBD | Immediate Start | $40 - 45 per hour + super | 3 Week Temp Opportunity

An established and highly regarded advisory firm is seeking an organised and proactive Team Assistant to join their Melbourne office on a temporary basis. Known for their collaborative culture and commitment to delivering exceptional client outcomes, this role is perfect for someone with previous administration experience who is looking to broaden their exposure across a busy office environment.

Working closely with a friendly and high‑performing team, the Team Assistant will play a key role in ensuring the effective day‑to‑day coordination of the office. This position is based onsite Monday to Friday, supporting the wider Melbourne team with administration, event assistance, and client‑facing responsibilities.

About the Role:

- Assist with broader administrative tasks including document production, mail, CRM updates, and general office compliance (fire and electrical safety management).
- Manage and coordinate client meeting rooms and kitchen spaces, including scheduling, bookings, and maintaining calendars.
- Liaise with catering suppliers and internal meeting hosts to organise refreshments, ensure quality, and confirm timely delivery.
- Maintain all meeting and communal areas to a high standard; well‑presented, stocked, and ready for use.
- Support Personal Assistants with business development and client events where required.

About You:

- 2 years of previous team assistant or pa duties
- Intermediate proficiency across Microsoft Office (Word, Excel and Outlook).
- A willingness to learn and follow processes, including expense management.
- A personable,



friendly nature and excellent communication skills.
- Strong relationship‑building skills and a team‑first attitude.
- High attention to detail, strong time management, and the ability to prioritise.
- Pride in delivering high‑quality work and keeping things running smoothly.

This is a great opportunity to join a professional team, gain further office experience and make an immediate impact. If you’re available to start immediately and keen to get stuck in, we’d love to hear from you.

IFM Investors is a global asset manager, founded and owned by pension funds, with capabilities in infrastructure equity and debt, private equity, private credit, real estate and listed equities.

Our purpose is to invest, protect and grow the long‑term retirement savings of working people. We believe healthy returns depend on healthy economic, environmental and social systems - and these are evolving on a scale never experienced before. To find opportunity, build value and meet the needs of future generations, you need scale, skill and expertise. That’s what IFM Investors has built up over 30 years.

With assets under management of approximately $291.1 AUD billion (at 30 June 2026), we prioritise the interests of over 883 institutional investors worldwide. IFM operates from 17 offices across Australia, Europe, North America and Asia.





The Opportunity

At IFM, you’re not just part of an investment company – but an invested one. We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.

So, we have made sure to create a workplace that’s inclusive, accountable and collaborative. Where you’re given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful, positive difference from day one, we offer a competitive salary and generous leave entitlements. Our hybrid and adaptable approach can vary by team and role, it is built around trust. We encourage our people to manage their work life rhythm in a way that works best for them and their teams.

Business Overview

Our Operations, Data & Technology team collaborates across the business with a strong emphasis on designing solutions, increasing efficiency and reducing operational risks. The team consists of several areas of specialisation including:

- Client & Product Operations
- Data, Digital & AI
- Enterprise Resilience, ODT Strategic Planning & Execution
- Enterprise Transformation & Delivery
- Technology
- Operating Platform Transformation
- Operations
- Valuations Management Office

The Role

Reporting into the Executive Assistant to the COO, the Team Assistant will provide administration support to the COO office, as well as the broader Operations, Data & Technology (ODT) business unit, ensuring the overall effective operation of the company by delivering a consisten

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