Occupation: Administration

Reference: 1548853

Selection Criteria

SC1 Demonstrated high-level organisational skills and capacity to manage daily staffing and supervision requirements accurately and within strict timelines.

SC2 Solid problem-solving skills and the capacity to respond calmly and effectively to changing daily operational needs within established procedures.

SC3 Strong interpersonal and communication skills, with a proven capacity to work collaboratively with staff, students, CRTs and school leadership.

SC5 Commitment to applying Department of Education, college and VGSA requirements to support effective and efficient daily school operations.

Role

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science,



and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Daily Organisation

Suporting the teacher relief system including allocating covers and duties to teachers and Casual Relief Teachers (CRTs) in a fair, equitable and transparent manner.

Being available each morning to arrange cover of classes and duties of absentee teachers either through the allocation of covers to staff or by the use of CRTs.

Implementing the Daily Organiser program (Edval Daily), including replacement teachers for teacher absences, lesson cancellations, student excursions and other changes affecting classes and student supervision.





Liaising with the School Operations and Timetabler to ensure all daily operational needs are being met.

Being mindful of staff needs and special circumstances in the allocation of duties, particularly in adhering to the current VGSA.

Role marking of students in independent study sessions in the study centre.

Implementing established processes and procedures for informing school staff on a daily basis of their responsibilities with regard to required duties.

Producing the Daily Bulletin and communicating daily operational changes to staff.

Maintaining the Yard Duty Roster under the direction of the School Operations and Timetabler.

Updating Compass and the operational timetable with approved changes to rooming, classes or staffing.

Liaising with relevant staff regarding approved staffing changes and organising routine changes to rooming or redistribution of classes where necessary.

Informing the Finance Manager of the time worked by CRTs for local CRTs and Agency.

Assisting the CRTs in being aware of relevant school policies, procedures and expectations.

Monitoring CRT performance and referring concerns to the School Operations and Timetabler or relevant Assistant Principal.

Monitoring CRT use within established parameters and raising staffing concerns with the School Operations and Timetabler.

Notifying relevant administration staff of general staff absences and patterns as required.

Providing relevant Daily Organisation statistics and data to support workforce and operational reporting.

Maintaining records for camps, tours, excursions, incursions and special events as required for Daily Organisation.

Updating the staffro

📌 Daily Organiser and Administration Support (Melbourne)
🏢 Victorian Government
📍 Melbourne