About Us

ACS Property Services is a leading national provider of commercial cleaning and property services, supporting more than 1,000 client sites across Australia with a team of approximately 800 employees. Since 2007, our growth has been driven by our commitment to being Customer Centric, Always Innovating, and working as One Team, One Family. We’re ambitious, people-focused and proud to create opportunities for our team to grow with us.

About The Role

The Executive Assistant & Corporate Services Partner provides proactive, confidential executive support to the Chief Executive Officer while delivering shared coordination and business support across ACS corporate services. The role is allocated approximately 45% to Executive Assistant responsibilities and 55% to shared corporate services responsibilities. The allocation may flex to meet business priorities, with material changes agreed with the CEO. This is a hands-on role combining high-quality administration with strategic coordination, analysis, implementation support and process improvement. The position does not replace the accountability or decision‑making authority of Finance, People and Culture, Marketing, Operations or other functional leaders.

Hours

Full-Time

Location

Onsite at level 4, 18 Thomson Street, South Melbourne

Primary Activities

Executive Assistant support – approximately 45%

- Proactively manage the CEO’s diary, priorities and meeting schedule, protecting time for strategic and high-value activity.
- Triage the CEO’s incoming communications and correspondence; identify urgent matters, draft responses and ensure agreed follow‑up.
- Prepare agendas, briefing packs,



presentations and supporting information so the CEO is ready for meetings and key decisions.
- Coordinate Leadership Team and other executive meetings, record decisions and actions, and follow up owners and due dates.
- Coordinate domestic and international travel, itineraries, accommodation, logistics and contingencies within policy and budget.
- Manage confidential information, executive expenses, key stakeholder liaison, hospitality and other administrative requirements for the CEO.

Shared corporate‑services support – approximately 55%

- Coordinate cross‑functional corporate‑services projects, workplans, milestones, risks, communications and status reporting.
- Prepare and consolidate leadership reports, board packs, presentations and internal communications using information supplied by accountable leaders.
- Maintain the central register of Leadership Team actions, decisions and key corporate‑services commitments; elevate overdue or at‑risk items.
- Review administrative workflows and implement agreed improvements that reduce duplication, improve responsiveness and strengthen consistency.
- Coordinate corporate suppliers, office facilities, equipment, records, meetings, events and new‑starter logistics in partnership with relevant owners.
- Provide shared administrative and coordination support across Finance, People and Culture,



Marketing and Operations based on agreed priorities (including IT and Fleet matters).
- Support policy administration, document control and governance processes; functional owners remain accountable for content, approval and compliance.
- Undertake research, analysis and special projects as directed by the CEO or agreed with the relevant corporate‑services leader.
- Office compliance, maintaining compliance registers, coordinating inspections and testing, monitoring corrective actions, contractor documentation, emergency procedures, office inductions and document control.

What You’ll Bring

- At least five years’ experience in senior executive support, corporate services, business coordination or a comparable role in a fast‑paced workplace.
- Tertiary Qualifications; Business Admin, Commerce, Project Management preferred but not essential.
- Demonstrated ability to anticipate executive needs, manage competing priorities and exercise sound judgement with minimal supervision.
- Strong project coordination, action tracking, analytical and problem‑solving capability, with a record of delivering agreed outcomes.
- Excellent written and verbal communication, minute‑taking, document preparation and stakeholder‑management skills.
- Advanced proficiency in Microsoft Outlook, Word, PowerPoint and Excel; confidence learning and improving business systems.
- High attention to detail, discretion and integrity when handling sensitive, confidential and commercially important information.
- A practical, service‑oriented mindset with the confidence to follow up, constructively challenge and escalation when commitments are at risk.
- Ability to work collaboratively across func

📌 Executive Assistant (Melbourne)
🏢 ACS Property Services
📍 Melbourne