Are you an experienced Executive Assistant who enjoys being at the centre of a busy, collaborative and positive working environment?

This is a great opportunity to join a global mining OEM, reporting directly to and providing high-level support to the Director of Engineering.

You’ll become an integral part of a highly regarded engineering team, working closely with the Director and other senior leaders to keep priorities moving, coordinate key activities and ensure the leadership team is well supported.

The position is currently 30 hours per week, spread across five days, and is an in-office role. It is initially offered as a 12-month contract, with the potential to move to full-time hours in the future depending on business requirements.

What you’ll be doing Working closely with the Director of Engineering, you’ll provide proactive executive, administrative and operational support across a broad range of activities.

Your responsibilities will include:

- Managing the Director’s calendar and coordinating competing scheduling priorities
- Organising leadership meetings, one-on-ones, staff meetings and management reviews
- Preparing meeting agendas, presentations, background materials and supporting documentation
- Taking meeting minutes and tracking decisions, actions and follow-ups
- Coordinating domestic and international travel, accommodation, transport and itineraries
- Managing expense reports, corporate card reconciliations and reimbursement submissions
- Drafting, editing and distributing professional communications on behalf of leadership
- Preparing high-quality presentations for leadership reviews, town halls and executive communications




- Maintaining action registers and following up with stakeholders on commitments and deadlines
- Tracking key deliverables and helping coordinate activities across the engineering organisation
- Assisting with administrative processes relating to hiring, promotions, performance management and organisational changes
- Coordinating leadership offsites, employee activities, customer visits and larger team events
- Liaising with HR, Finance and other internal business partners.

Executive Assistant
12-Month Contract | 30 Hours Per Week | 5 Days In Office

Are you an experienced Executive Assistant who enjoys being at the centre of a busy, cooperative and positive working environment?

This is a great prospect to join a global mining OEM, reporting directly to and providing high-level support to the Director of Engineering.

You’ll become an integral part of a highly regarded engineering team, working closely with the Director and other senior leaders to keep priorities moving, coordinate key activities and ensure the leadership team is well supported.

The position is currently 30 hours per week, spread across five days, and is an in-office role. It is initially offered as a 12-month contract,



with the potential to move to full-time hours in the future depending on business requirements.

What you’ll be doing Working closely with the Director of Engineering, you’ll provide proactive executive, administrative and operational support across a broad range of activities.

Your responsibilities will include:

- Managing the Director’s calendar and coordinating competing scheduling priorities
- Organising leadership meetings, one-on-ones, staff meetings and management reviews
- Preparing meeting agendas, presentations, background materials and supporting documentation
- Taking meeting minutes and tracking decisions, actions and follow-ups
- Coordinating domestic and international travel, accommodation, transport and itineraries
- Managing expense reports, corporate card reconciliations and reimbursement submissions
- Drafting, editing and distributing professional communications on behalf of leadership
- Preparing high-quality presentations for leadership reviews, town halls and executive communications
- Maintaining action registers and following up with stakeholders on commitments and deadlines
- Tracking key deliverables and helping coordinate activities across the engineering organisation
- Assisting with administrative processes relating to hiring, promotions, performance management and organisational changes
- Coordinating leadership offsites, employee activities, customer visits and larger team events
- Liaising with HR, Finance and other internal business partners.

What we’re looking for

You’ll be an experienced EA who is organised, proactive and comfortable working directly with seni

📌 EA to Engineering Director (Brisbane)
🏢 Task Recruitment
📍 Brisbane