Music Administrator - Ed Support Level 1-Range 2

Department of Education Victoria – Southbank VIC

3d ago , from Department of Education & Training Victoria

The Victorian College of the Arts Secondary School (VCASS) provides a nationally and internationally recognised specialist program for the training of talented young dancers, musicians, theatre and visual artists. Students are encouraged to develop a passion for learning and a sense of respect for themselves and others. The school is committed to providing a protected and nurturing learning environment that recognises and caters for the different academic, artistic, cultural, health and pastoral needs of students.

Students entering the school come to understand that a serious study of music, dance, theatre and visual arts requires a thorough technical training which begins at an early age, daily classes and many hours of practice, the nurturing of creativity, specialist teaching by highly skilled and experienced staff and high quality performance and exhibition opportunities.

VCASS is a dynamic educational and operational environment. The primary campus is located in the Melbourne Arts Precinct at Southbank and, in addition, the school utilises facilities at the National Institute of Dramatic Art (NIDA) and provides academic instruction for the Australian Ballet School.

VCASS runs under a unique model and is operational over extended hours, with regular classes in some areas scheduled between 8am- 5.30pm Monday -Friday and some staff have adjusted work schedules as a result.

The performance and event schedule is significant, both in number of activities and the depth of the production quality, In working at VCASS, you will experience;





- Working in the Melbourne Arts Precinct in a purpose specific and award winning building, readily accessible by public transport
- A vibrant performance, exhibition and event environment where student work is showcased
- A committed and passionate team of professionals
- An in-house Cafe with a great vibe & the finest Barista made coffee
- A well-supported technology environment

VCASS welcomes applications from people who are positive and enthusiastic that thrive on contributing to the education of an exceptional group of young people.We encourage anyone interested in working with our school to spend time reading information on our website to understand our unique school environment.www.vcass.vic.edu.au

Selection Criteria

SC1 Demonstrated administrative experience in a school or similar environment.

SC2 Ability to maintain accurate records and manage data within computerised systems.

SC3 Experience coordinating staff schedules, timetables or program logistics.

SC4 Demonstrated ability to prepare and reconcile timesheets or similar documentation.

SC5 Demonstrated ability to prepare written communications and maintain documentation.

SC6 Highly developed organisational skills with strong attention to detail.

SC7 Effective communication skills and the ability to work collaboratively with teaching staff, contractors and external providers.





SC8 Capacity to manage competing priorities within a dynamic Music program environment.

Role

The Education Support Officer ¿ Music Administrator provides administrative support to the Music Department and works closely with the Joint Heads of Music to support the effective day-to-day operations of the music program. The role reports directly to the Business Manager as the manager of VCASS Education Support staff and will be required to also assist with afternoon duty twice a week, on the school¿s front office reception desk.

The role is responsible for maintaining accurate records, coordinating staff timetabling for Instrumental Music Teachers and specialists, supporting purchasing processes, and preparing timesheets in accordance with established school procedures.

In addition to these core administrative functions, the role provides broader coordination support across the Music Department including concert and performance administration, ensemble rehearsal planning support, assessment and audition administration, music resource management, and event coordination.

The Music Administrator supports the preparation of concert programs and planning documentation, coordinates administrative arrangements for performances, rehearsals and masterclasses, maintains key music program documentation and websites, and assists with the onboarding of instrumental staff.

The position operates under routine direction and established guidelines, with work subject to monitoring and review by the Joint Heads of Music and/or Business Manager.

Responsibilities

Key Responsibilities

1. Administrative Support
Provide administr

📌 Music Administrator (Melbourne)
🏢 Department of Education Victoria
📍 Melbourne