We are seeking an exceptionally organised, experienced and highly capable Administration Manager to oversee the day-to-day financial, administrative, operational and logistical functions of our marine electronics business.

The successful candidate will be responsible for managing the company's financial administration, multi-currency banking, payroll, human resources administration, accounts payable and receivable, purchasing, inventory control, warehouse operations, international imports, freight coordination, customer service, sales administration and general office management.

The position involves managing multiple competing priorities, resolving problems independently and ensuring the business continues operating efficiently across its financial, administrative and logistical functions.

Key Responsibilities

Manage and reconcile seven business bank accounts, including five foreign-currency accounts, ensuring transactions are accurately recorded and allocated.

Maintain two Xero accounting organisations, ensuring accurate financial records and transaction processing.

Manage accounts payable, including supplier invoices, payment preparation and account reconciliations.

Manage accounts receivable, including customer invoicing, payment allocation, debtor management, overdue account follow-ups and credit processing.

Coordinate domestic and international supplier payments, including foreign currency transactions and exchange-rate considerations.

Process employee expense claims, reimbursements and other business expenditure.

Investigate and resolve accounting discrepancies, payment issues and reconciliation differences.

Maintain accurate financial records and supporting documentation.





Coordinate financial information and documentation required by external accountants, management and other stakeholders.

Payroll & Human Resources Administration

Take responsibility for the preparation, processing and administration of employee payroll through Xero.

Maintain employee records, employment documentation, leave balances and payroll information.

Prepare employment contracts, letters of offer, salary adjustment letters and other HR correspondence.

Coordinate employee onboarding, offboarding and termination administration.

Support compliance with applicable Contemporary Awards, the National Employment Standards and Australian employment legislation.

Manage payroll and employment administration involving Australian and international personnel.

Manage purchasing requirements across the business, including domestic and international procurement.

Prepare, issue and manage supplier purchase orders.

Coordinate supplier communications regarding pricing, availability, lead times, delivery schedules and outstanding orders.

Manage supplier pricing updates and maintain accurate purchasing information within the inventory management system.

Investigate and resolve supplier invoice discrepancies, purchasing errors and stock discrepancies.

Ensure purchasing, receipting and associated accounting records are accurately maintained.

Inventory,



Stock Control & Warehouse Management

Take responsibility for the administration and accuracy of the company's inventory records.

Manage inventory and stock movements within Unleashed inventory management software.

Receive, unpack, inspect and receipt incoming stock against purchase orders and supplier documentation.

Investigate and resolve stock shortages, discrepancies, incorrect deliveries and inventory allocation issues.

Coordinate and undertake stocktakes, stock counts and inventory adjustments.

Maintain accurate stock levels, product records, locations and inventory valuations.

Pick, check, pack and prepare customer orders for dispatch.

Coordinate day-to-day warehouse activities, stock organisation and order fulfilment.

Ensure physical stock movements are accurately reflected in inventory and accounting systems.

Balance warehouse responsibilities with financial, administrative and customer-facing duties.

International Imports, Freight & Logistics

Coordinate international shipments and imports from overseas suppliers.

Liaise with freight forwarders, international couriers, suppliers and customs clearance providers.

Manage shipping documentation, commercial invoices, customs information and import-related paperwork.

Review international freight invoices, customs charges, import duties and associated shipping expenses.

Calculate and allocate landed costs to imported inventory.

Manage domestic freight bookings, courier services and customer delivery requirements.

Provide comprehensive administrative support to the sales function.

Prepare, manage and follow up customer quotations.

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📌 Office Administrator (Brisbane)
🏢 Ultimate Marine Power
📍 Brisbane