Rugby World Cup Australia 2027 – Sydney NSW

Contract, Full time

Hybrid

Closing date for applications is midnight 27th October 2026

Full-time Fixed Term Contract starting February 2027 until November 2027Location: Sydney (Gadigal), Australia

Rugby World Cup Australia (RWCA) is proud to deliver one of the world’s most iconic sporting events — Men’s Rugby World Cup 2027. More than a tournament, it’s a celebration of Rugby’s spirit, Australia’s culture, and the power of sport to unite and inspire communities around the world.

Rugby World Cup Australia is seeking a highly organisedMedical Services Coordinator to join our team in Sydney CBD. Reporting to the Medical Services Manager, you will support the planning and delivery of medical services across Rugby World Cup 2027, coordinating workforce administration, accreditation and compliance activities, maintaining operational documentation, and assisting with supplier and equipment management. You will work closely with doctors, allied health professionals, Medical Advisory Group members, Participating Teams, Team Services, Venue Operations, City Operations, contractors and suppliers to support tournament readiness and successful event delivery.

Acting as a central coordination point for Medical Services, you will help ensure the people delivering care have the information, resources and support required to operate effectively. Combining detailed planning with hands‑on operational involvement, this role is suited to a proactive coordinator who thrives in a fast‑paced environment, enjoys working with diverse stakeholders and is excited by the opportunity to contribute to one of the world's premier sporting events.



This role offers valuable exposure to both major event operations and healthcare administration within a global tournament setting.

Key responsibilities include but are not limited to:

- Coordinate and maintain Medical Services planning activities, including workplans, action registers, operational trackers, meeting schedules and key project milestones to support tournament readiness.
- Support the recruitment, onboarding, accreditation and compliance administration of medical personnel, ensuring workforce documentation, certifications, access requirements and records are accurately maintained.
- Manage Medical Services communications and stakeholder engagement, including coordinating meetings, preparing agendas and minutes, tracking actions, and supporting team doctor and Medical Advisory Group engagement activities.
- Prepare and maintain operational reports, presentations, briefings, medical manuals, policies, procedures and systems to support informed decision‑making and service delivery.
- Coordinate team submissions, workforce databases, rosters, contact lists and operational information distribution, ensuring stakeholders have access to accurate and timely information.
- Assist with the procurement, tracking and administration of medical equipment, consumables and supplier contracts, including quote requests, supplier communications and inventory management.
- Support venue medical readiness, testing exercises,



match‑day operations and live tournament delivery, while monitoring risks, managing allocated projects and contributing to post‑event reporting and documentation.

Qualifications & Experience

- 2 years’ experience in an administration, coordination or project support role, with the ability to effectively manage competing priorities, deadlines and operational deliverables.
- Exceptional organisational skills and attention to detail, with experience maintaining accurate records, databases, workforce information, project trackers and documentation.
- Strong written and verbal communication skills, including the ability to prepare reports, presentations and briefing materials, while building effective relationships with a broad range of stakeholders.
- Advanced proficiency across Microsoft Office applications, particularly Excel, Word, Outlook and PowerPoint, with the ability to produce high‑quality documentation and planning materials.
- Experience supporting workforce administration, onboarding, accreditation, compliance processes or operational logistics within a fast‑paced and agile environment.
- Proven ability to handle confidential and sensitive information with professionalism, discretion and sound judgement.
- A proactive, adaptable and collaborative approach, with the ability to work under pressure, demonstrate initiative, solve problems effectively and contribute positively within a team environment.
- Flexible and adaptable approach, with the ability to work outside of standard business hours and travel as required.
- Experience within a healthcare, allied health, sports medicine, hospital or medical administration environment, with an unders

📌 Medical Services Coordinator (Sydney)
🏢 Rugby World Cup Australia 2027
📍 Sydney