Regional Head of Facilities Australia & New Zealand

Location : Sydney

Description

The Facilities Manager will be responsible for managing the overall day-to-day Facilities management operation, maintenance, security & safety of facilities, equipment, all Real estate negotiations and grounds that are leased / owned or the responsibility of Apex. The ideal candidate will be able to effectively coordinate all facilities management services, Real estate negotiations and projects meetings and other office events. You should be comfortable managing or undertaking the answering of inbound phone calls, distributing mail to employees, and handling outgoing mail. You should also possess a friendly demeanor so you can effectively interact with office visitors and interview candidates.

What you will be doing

- Facilities Management
- Management of all Facilities and Real Estate for all office locations in Australia & New Zealand
- Point of contact for landlords and in-house clients
- Provides oversight and management of the provision of general Facilities Management & Real Estate
- Ensure compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings
- Understand the components within the lease, and our obligations
- Determine needs for space & equipment leases, purchases, and services
- Management of the Facilities budgets, both Capital & Operational spend
- Negotiate contracts with vendors and maintain vendor relationships
- Ensure that projects meet time requirements, specifications, budgets and communication standard
- Provides advice and input to decisions regarding overall property strategy,



taking into account organic and acquisitive growth plans
- Responsible of capacity planning, ensuring adequate office space is provided for Apex employees
- Project manages and oversees office relocation, internal moves and refurbishments
- Prioritises, coordinates and monitors the completion of work orders for all facility maintenance issues handled by vendors
- Ensures that adequate facilities, equipment and furnishings are available and properly maintained
- Manage the Car Parks and the Car Parking policy (if applicable)
- Maintaining and implementing local House Rules
- Work with Facilities & Procurement team regarding selecting vendors for facilities services and hands-on facility worker duties
- Engage with different areas of the business such as Workday, accounts for payments & office orders and HR for HR activities & office events
- Manages building access systems
- Manages local office related procedures
- Good working relationship with the building management team to arrange fire drills and evacuation procedures
- Management of policies such as Health & Safety, Physical security, Travel, BCP and Site Security Manual
- Review Facilities KPIs Administration and legal
- Day to day submission, reviews and approvals of PO’s and or invoices within Workday, accounting team, and other administrative work
- Keeping records of all PO’s and invoices,



submitting within Workday for relevant approvals, and sending for payment in timely manner
- Submitting annual inventory (Asset list)
- Working closely with local HR department
- Communicating with attorneys on any legal work
- Receiving mail and sending shipments within and outside the country
- Health, Safety & Security
- Ensures inspections are conducted to verify the facility is in secure operating condition and corrects any issues that are found as appropriate
- Oversees and performs Health & Safety work in accordance with local and national building and maintenance codes
- Manage all Facilities faults reported and make sure that all are completed in a suitable timeframe
- Others
- Organizing corporate events, meetings, directors, and management office visits
- Manage the Travel procedure, provide support to staff regarding visas and travel organization
- Performs other related duties as assigned

Skills Required

- Minimum of 3 – 5 years in-house Facilities Management & Real Estate experience in a corporate office environment or similar
- Corporate / multi-site experience
- Contract experience & Negotiating skills
- Lease knowledge, design, building materials, real estate
- Knowledge of Health & Safety and security procedures
- Excellent problem solving, team and time management skills, managing multiple deadlines for self and others
- Able to supervise and manage effectively staff members
- Proficiency to operate independently
- Knowledge of project management methods and techniques
- Experience of office relocations and refurbishments
- Knowledge of facilities functions

📌 Regional Head of Facilities Australia (Sydney)
🏢 CO_MGHLTD APEX GROUP HOLDINGS AUSTRALIA PTY
📍 Sydney