The School
Brisbane Grammar School is a non-denominational boys’ school of about 2000 students (Years 5 to12) overlooking the Brisbane CBD. The School maintains a 150-year strong tradition of academic excellence, extensive cocurricular activities and student wellbeing programs. We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.

Our Community
At Brisbane Grammar School, we take pride in our dedicated and skilled staff, who are part of the School's achievements. The School values professionalism and fosters a dynamic culture of innovation and collaboration. The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.

About the Role

- Contract to December 2027, commencing ASAP

PURPOSE

Lead the client-side delivery of Brisbane Grammar School’s student information system (SIS) replacement and related technology projects, with ownership of the project plan, implementation plan, critical path, governance, budget, risks and status reporting.

Success requires equal strength across three areas: disciplined project delivery; stakeholder, change and adoption leadership; and technically informed assurance of Microsoft Dynamics 365 and the Microsoft ecosystem. The role will keep stakeholders on the journey, give affected teams meaningful input into plans and implementation approaches, and ensure solutions work within their operational context.

The incumbent must have enough technical depth to test vendor claims, distinguish genuine platform constraints from implementation preferences or capability gaps, identify viable options and hold delivery partners accountable for secure,



sustainable and value-for-money outcomes.

CORE ACCOUNTABILITIES

- Project and implementation planning: Develop, baseline and actively manage the integrated project plan, implementation roadmap and critical path, covering scope, activities, milestones, dependencies, resources, costs, acceptance criteria, transition and benefits. Maintain forward visibility and intervene early when commitments are at risk. Confirm that School and vendor resources, capacity and prerequisite activities are sufficient to meet planned commitments.
- Governance and status reporting: Lead governance forums and maintain accurate, decision-focused reporting on progress against plan, budget, scope, risks, issues, dependencies, quality, change readiness and required decisions. Ensure actions, decisions, approvals and escalations are documented, assigned and completed.
- Stakeholder participation: Map stakeholder influence, impact and readiness across leaders, educators, administrative teams, technology teams and partners. Involve affected teams in shaping the project, implementation, cutover and transition plans so timing, sequencing, training and support reflect what will work for their teams while preserving agreed outcomes.
- Change leadership and adoption: Lead change impact and readiness assessments, communications, training, engagement and adoption measures.



Maintain transparent feedback loops, keep stakeholders informed and involved, and build shared ownership of the change.
- De-escalation and resistance: Anticipate points of tension and respond calmly through active listening, empathy, evidence and facilitation. Distinguish legitimate operational risk from change anxiety, broker pragmatic resolutions and address resistance without avoiding difficult decisions or losing delivery momentum.
- Process redesign and new ways of working: Facilitate current- and future-state workshops with teaching and administrative teams. Constructively challenge legacy practices, simplify and standardise processes, and establish accountable process owners, decision rights, controls, hand-offs and measurable adoption outcomes.
- Technical and vendor assurance: Provide informed oversight across Dynamics 365 and Microsoft ecosystem. Validate vendor advice, challenge unsupported “cannot be done” assertions, request evidence and alternatives, assess trade-offs, and escalate concerns where the School’s interests are not being served.
- Integrated delivery and readiness: Coordinate School, vendor and partner workstreams through design, build, migration, integration, testing, cutover, hypercare and transition to support. Ensure quality gates, business continuity, runbooks, knowledge transfer, support ownership and operational readiness are achieved.
- Commercial, risk and advantages: Manage contracts, statements of work, change requests, supplier performance, financial forecasts, RAID and decision registers. Track adoption, process, service and benefit measures and ensure corrective actions are owned and

📌 SIS Transformation Lead (Brisbane)
🏢 Brisbane Grammar School
📍 Brisbane