GAZ - APS 5 - NSW - Executive Assistant and Project Support Officer - Office of the CEO

- Ongoing, Non-Ongoing, Full time
- Sydney, NSW

Position Overview
The Executive Assistant and Project Support Officer provide high-level executive coordination, workflow management and logistical and project support to the Director – Family Violence, Access, Equity and Inclusion (the Director), enabling the effective operation of a large, complex and high-visibility national reform portfolio.
The role is responsible for the end-to-end coordination of the Director’s executive commitments, including complex diary management, meeting and consultation logistics, stakeholder coordination, and oversight of workflow and follow-up actions. In doing so, the Executive Assistant and Project Support Officer ensure that competing priorities are appropriately sequenced, critical engagements are supported, and executive time is used effectively. In addition to executive coordination, the role provides practical project support across the portfolio, including coordinating defined project activities, maintaining project plans and trackers, undertaking preliminary research and information collation, preparing draft materials, and supporting implementation, monitoring and evaluation.
The role works closely with the Director, members of the Family Violence, Access, Equity and Inclusion team, senior court staff, judicial officers and a wide range of internal and external stakeholders. It requires the exercise of sound judgment, discretion and initiative in a fast-paced environment involving sensitive, confidential and complex matters. Working under limited direction within established priorities,



the Executive Assistant and Project Support Officer is expected to exercise initiative and judgement in organising work, progressing agreed project activities and escalating complex or sensitive issues appropriately.

Position Duties
The Executive Assistant and Project Support Officer is responsible for:

Executive coordination

- Managing the Director’s diary, meetings and commitments, including resolving scheduling conflicts and prioritising competing demands.
- Coordinating internal and external meetings, briefings, roundtables and forums, many involving senior or high-profile stakeholders.
- Preparing agendas, meeting packs and follow-up actions.

- $88,834 - $96,829 plus 15.4% superannuation
- Ongoing, Non-Ongoing, Full-time
- Sydney, NSW

Stakeholder and consultation support

- Coordinating logistics for consultations, stakeholder engagement activities, conferences and events.
- Managing stakeholder contact lists, RSVPs and engagement tracking.
- Liaising with internal teams, judicial officers’ chambers, government agencies and external organisations.
- Supporting the preparation and coordination of consultation materials, and collating and summarising feedback, emerging themes and follow-up actions for review by senior staff.

Workflow and governance support

- Maintaining forward schedules for projects, consultations and key deliverables.
- Tracking actions arising from meetings,



committees and working groups.
- Providing secretariat support for committees and reference groups, including agendas, papers, minutes and action logs.

Project, digital and communications coordination

- Supporting and, where allocated, coordinating discrete project activities and moderately complex workstreams under the direction of the Director or senior team members, including planning, scheduling, implementation and status reporting.
- Undertaking preliminary research, information gathering and basic analysis to support project development, implementation and evaluation, and preparing draft project plans, briefing materials, presentations, consultation documents and reports for review.
- Coordinating project meetings, workshops, pilots and implementation activities, liaising with contributors to keep work on track and escalating emerging risks, issues or delays appropriately.
- Supporting briefing, correspondence and submission workflows, including coordinating inputs, version control and clearances.
- Liaising with Media/PR and events teams on timing and logistics.
- Providing administrative coordination for website, podcast and video education initiatives.
- Using approved digital and AI-enabled tools, where appropriate, to improve the efficiency and quality of executive, project and communications work, consistent with Court policies and confidentiality, privacy, information security and records-management requirements.
- Supporting continuous improvement in team workflows, including identifying suitable AI-enabled use cases, documenting simple processes and building own and team capability in the safe, resp

📌 GAZ - APS 5 - NSW - Executive Assistant and Project Support Officer - Office of the CEO (Sydney)
🏢 Federal Court of Australia
📍 Sydney