Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for skilled growth. Find your future with us.

Location: RAAF Base Williamtown

Category: Business Support

Position Type: Permanent

Job Reference: BOE/1951488W

Attachments: No File Attached

About us

Boeing Defence Australia is shaping the future of aerospace and delivering some of the nation's most important programs for the Australian Defence Force.

Joining us is a chance to make your mark, working with a diverse team that is united in pushing the boundaries of imagination and excellence.

We currently employ more than 2,500 people across 14 sites in Australia and three international locations and have a range of opportunities available as we plan for future growth.

The opportunity

Boeing Defence Australia is looking for an experienced and enthusiastic Project Administrator to join the E-7A Wedgetail program in Williamtown, Newcastle.

This dynamic role will require you to work across two facilities in Williamtown, the RAAF base and Technology place (located a short distance away from the base).

You will be part of an inclusive team where people truly matter. For this role we require candidates to possess the following attributes:

- Dynamic, outcome focused, innovative and likes to think outside the square
- Team orientated, influential and likes a challenge
- An advocate for diversity and inclusion and actively involved in leading change; and
- An excellent communicator who can engage and motivate diverse and geographically dispersed teams.

Responsibilities

- Provides administrative support to project teams,



including calendar management, scheduling meetings and appointments, coordinating with stakeholders, and maintaining accurate records to ensure effective day-to-day project operations
- Coordinate the procurement of catering, office supplies, vehicle leasing, and other goods and services required by the project team, ensuring timely sourcing, accurate processing, and compliance with organisational purchasing procedures
- Coordinate and support employee relations and team engagement activities by coordinating acknowledgements, celebrations and farewells, including arranging flowers and farewell gifts, managing signing and distribution of presentations, facilitating Employee Service Awards, organising morning or afternoon tea for award recipients, booking and coordinating end-of-year functions and team events, and managing room bookings, visitor administration access, and organising escort arrangements for stakeholders and visitors
- Maintain and update project SharePoint and Confluence sites, including creating new pages, updating links and content, and undertaking ongoing housekeeping to ensure information for pages owned by the E7 PIO are current, accurate, and well organised
- Manage onboarding and offboarding requirements for the program, including access requests for systems and tools, monitoring training compliance,



maintaining JIRA and confluence pages and tickets, documentation of onboarding/offboarding, updating and maintaining the NAR form and ensuring all administrative actions are completed accurately and in a timely manner
- Provide administrative and logistical support for project functions and events, including coordinating arrangements and agenda, booking a venue or meeting rooms, assisting with materials and venue preparation, and hosting or welcoming attendees to ensure the event is delivered professionally and smoothly
- Provide support to travelers with domestic travel bookings as required, including assisting with the domestic travel booking process in Concur where needed
- Take the lead in coordinating and supporting international travel arrangements for employees, including liaising with Boeing Travel, arranging flights, accommodation, transport, itineraries, while ensuring compliance with organisational policies and timely communication of travel details
- Support office and floor maintenance activities, including maintaining tidy meeting rooms, checking that meeting room IT and equipment are functioning properly, coordinating end-of-year tidy up and fridge cleanouts through team communications, and liaising with Facilities to action and close repair and maintenance requests
- Provide a blend of traditional and non-traditional administrative support to project teams, including coordinating vehicle servicing and registration checks, monitoring and replenishing consumables across multiple sites, arranging and distributing supplies, organising aircraft tours, and escorting personnel as required, with some tasks involving physical activi

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