Executive Assistant / Personal Assistant | Private Investment Group

A private investment group based in the Brisbane CBD is looking for an organised, proactive Executive Assistant / Personal Assistant. The group has interests across technology, luxury travel and yachting. Reporting directly to the Director, you'll give comprehensive executive, personal and office support. You'll manage the Director's schedule, travel and correspondence, and make sure the office runs smoothly. You'll also support the group's portfolio businesses, including CharterYacht.com. This varied, hands-on role suits someone who takes pride in anticipating needs, handles confidential matters with discretion, and enjoys working in a small, agile team.

Key responsibilities

Manage the Director's diary, appointments, meetings and priorities

Coordinate domestic and international travel, accommodation, itineraries and restaurant bookings, and manage changes at short notice

Prepare correspondence, documents, reports and presentations

Coordinate documents for execution, including electronic signatures

Handle personal matters and errands for the Director with discretion

Oversee the day-to-day running of the Eagle Street office, including supplies, mail, couriers, phones and facilities

Act as the first point of contact for IT issues, contractors and service providers

Organise meetings, team lunches, events and corporate gifts

Help with invoices, receipts, expense reconciliation and general administration





Follow up outstanding actions and make sure deadlines are met

About you

At least 2 years' experience in an administrative, PA, executive support or office coordination role

Highly organised, with excellent attention to detail and the ability to manage competing priorities

Proactive and resourceful, comfortable finding solutions on your own

Strong written and verbal communication skills

Professional, personable and confident with stakeholders at all levels

Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint), and comfortable picking up new technology and AI tools

A high level of discretion, integrity and confidentiality

Flexible, with a willingness to help across a broad range of tasks

Experience in travel coordination, luxury, hospitality or investment environments is highly regarded

About us

A private investment group based in the Brisbane CBD with interests across technology, luxury travel and yachting, including the portfolio business CharterYacht.com.

A modern riverfront office at 1 Eagle Street, Brisbane CBD

Exposure to a diverse portfolio of businesses, including technology start-ups, luxury travel and superyachts

A small, collaborative team with direct access to the Director

A varied role with plenty of opportunity to learn and grow

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📌 Executive Assistant to Director – Travel (Brisbane)
🏢 Capital J Investments
📍 Brisbane